Office Administrator

USA Rare Earth, LLC • Wheat Ridge, CO

21h • $73,000 - $83,400 • Onsite

About The Position

The Office Administrator plays a critical role in ensuring the smooth, efficient, and well-coordinated operation of USA Rare Earth’s Engineering and Processing site in Wheat Ridge, Colorado. This role functions as a site-wide administrative and operational generalist, supporting multiple department heads and serving as a central point of coordination across the site. In addition to traditional office administration, this role supports facilities operations, purchasing and vendor coordination, operational follow-through, and light executive assistance, particularly for site leadership. The ideal candidate is highly organized, adaptable, and comfortable working in a fast-paced, evolving environment where priorities may shift and no two days look the same.

Requirements

• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously
• High degree of flexibility and comfort operating in ambiguous, fast-moving environments
• Excellent interpersonal and communication skills; able to work effectively with employees at all levels of the organization
• Demonstrated ability to act as a generalist and “wear multiple hats” as business needs evolve
• Proficiency with standard office software and systems (e.g., word processing, spreadsheets, calendars, databases)
• Ability to handle sensitive and confidential information with discretion and professionalism
• Strong problem-solving skills and sound judgment
• Attention to detail and commitment to quality, accuracy, and follow-through
• Bachelor’s degree in business administration, facilities management, or a related field, or equivalent practical experience
• Approximately 2–5 years of experience in office administration, operations coordination, facilities support, or a similar generalist role
• Proven experience in site administration, facilities management, or similar operational support role.

Nice To Haves

• Experience in industrial, engineering, construction, laboratory, or manufacturing environments is a plus, but not required

Responsibilities

• Manage day-to-day office and facilities operations, including supplies, inventory, stocking supplies, site needs, and general workplace organization
• Serve as the primary point of contact for external vendors, contractors, and service providers; coordinate maintenance, repairs, and service requests
• Coordinate purchasing and operational processes, including purchase orders (POs), invoices, NDAs, vendor follow-ups, and tracking open action items
• Act as a central coordination hub to support follow-through across multiple departments (Engineering, Process, Data/Analytics, and site leadership)
• Provide light executive assistant support for site leadership, including calendar management, scheduling, and limited travel coordination
• Support HR-related activities such as onboarding coordination, interview scheduling, and training logistics
• Maintain accurate records, files, databases, and documentation related to site operations
• Prepare and distribute reports, communications, and operational updates as needed
• Assist with expense reporting, reimbursements, and routine administrative processes
• Support site safety culture by coordinating site-specific environmental, health, and safety initiatives
• Proactively identify and resolve day-to-day issues, escalating as appropriate and partnering with stakeholders to drive solutions
• Contribute to a collaborative, flexible, and positive work environment while supporting site growth and evolving operational needs

Benefits

• USA Rare Earth offers a comprehensive benefits package including medical, dental, and vision insurance; retirement benefits; paid time off; and paid holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees