Office Administrator - Part-time (20 hours/week)
Harley Ellis Devereaux•San Francisco, CA
•$30 - $45•Hybrid
About The Position
As a steward of HED’s workplace experience, the Part-Time (20 hours/week) Office Administrator plays a vital role in supporting a vibrant, inclusive, and high-performing office environment. This position supports daily operations while helping reinforce HED’s culture, values, and commitment to excellence.
Requirements
- Associates or bachelor’s degree preferred; or equivalent experience or certifications (e.g., PHR, CDFA)
- Minimum 3 years of progressively responsible office administration experience required, experience in the AEC industry preferred
- Proficiency in Microsoft Office Suite required
- Ability to be in the office 1-3 days a week, including Thursdays
- Strong organizational and time management skills with attention to detail
- Excellent communication skills and ability to collaborate across diverse teams
- Familiarity with AIA documents, Bluebeam, or construction administration preferred
- Proactive mindset with the ability to manage multiple priorities in a fast-paced environment
Nice To Haves
- experience in the AEC industry preferred
- Familiarity with AIA documents, Bluebeam, or construction administration preferred
Responsibilities
- Serve as the primary point of contact for office operations and facilities needs
- Coordinate mail, shipping, and deliveries (UPS, FedEx, courier services)
- Manage meeting logistics including scheduling, room setup, and technology support
- Support new hire onboarding by coordinating schedules, workstations, and orientation
- Partner with IT to ensure workstations and shared equipment are functional and up to date
- Track administrative expenditures and assist with reconciliations
- Maintain organized materials library and office resources
- Support construction administration tasks (RFIs, submittals, AIA documents)
- Coordinate travel arrangements for employees and candidates as needed
- Help lead employee engagement, wellness, and office culture initiatives
- Support employee relations inquiries and coordinate with HR
- Develop and share internal communications and updates
- Assist with office moves, vendor coordination, and special projects
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
Associate degree
