Office Administrator

Mauser Packaging Solutions•Zellwood, FL

5d•Onsite

About The Position

Mauser Packaging Solutions is seeking an Office Administrator to join their team. This role involves a wide range of duties including general administrative tasks, HR coordination, production support, and accounts payable functions. The company is dedicated to innovation and sustainability, offering opportunities for growth and development within a diverse and forward-looking team. Mauser Packaging Solutions aims to help customers achieve better sustainability with their packaging and encourages employees to do important work, solve interesting problems, and be part of a team that strives to innovate and serve customers better.

Requirements

High School diploma required
Minimum of 1-2 years of HR administrative experience, preferably in manufacturing or warehouse environment
Familiarity with Employment Laws and HR best practices
Proficient in Microsoft Office Suite: Outlook, Word, Excel and PowerPoint
Conduct oneself with highest level of professionalism at all times
Conflict resolution and problem-solving skills
Strong oral, written and presentation communication skills
Good organizational, planning and follow up skills
Ability to work in a fast-paced changing environment
Candidate must be a self-motivated and able to learn as they go

Nice To Haves

Associate or bachelor’s degree preferred
Prefer candidates with some type of order scheduling and data collection experience
Understanding of common employee benefits details, a plus

Responsibilities

Greet and address any walk-in customers
Answer and route direct incoming phone calls
Assist with 3rd party drivers onsite
Signs for packages
Signs vendors and visitors in/out as needed
Completes orders for all office supplies and janitorial supplies as well as any misc. items needed for plant
Restock breakroom and office supplies
Schedule and conduct all new employee orientations
Keep accurate and secure employee files
Assist, as needed, with workers compensation administration, leave of absences, return with restrictions etc.
Monitor and track vacation requests for all employees
Submit any supplemental or adjustment reports to payroll with management approval if needed
Assist all employees with paycheck and benefits related questions/issues. Work with HR as needed
Act as liaison between employees and site management. Assist with HR related questions/concerns and with support from Human Resource Business Partner
Track and coordinate any plant celebrations, such as birthdays
Coordinate and order lunches/dinners as needed for trainings and/or guest visits
Printing out work orders
Responsible to confirm work orders are released correctly, and any issues are resolved quickly
Reporting daily production
Checking production entered against production reported
Putting data from multiple sources together on a spreadsheet, making graphs of data, putting together Power Point presentations, and other varied admin tasks
Perform scheduled inventory duties as needed
Will be required to work with an offsite Customer Service Representative and HR Manager to communicate order status, send or receive documentation, perform HR tasks, perform special admin task, or troubleshoot issues
Collect and audit standard forms and paperwork for accuracy
Assist in CTSI Administration
Assist with EH&S audits as needed
Codes invoices in IBM AP Portal
Enters goods receipts on system PO’s within Solomon
Resolves any errors with receipts (unmatched report)
Run unvouchered unmatched report for accuracy (remove any bad PO’s)
Reconciles any price difference from PO and invoice
Maintains records for AP
Assist with vendor payment inquiries received by plant and escalate to IBM for research
Prepares documents for controller to prepare month-end accruals (req. forms/packing slips without invoices etc.)
Maintains capital expenditure files
Responsible for collecting grading documents and verification of accuracy before scanning and sending to IBM Portal
Creating Purchase Orders – manual and/or within Solomon
Ensuring invoices are properly routed to IBM AP Portal, not plant