Office Administrator - Nonprofit Active Duty & Veterans Organization
About The Position
Aspen Careers is partnering with a nonprofit healthcare organization serving active duty military families and veterans, during a period of rapid growth and transformation. This is a high-impact opportunity to step into a Director -level Office Administrator role supporting a leadership team driving major expansion initiatives. This role is crucial for managing regulatory filing deadlines, ensuring compliance, and coordinating operations across various business lines. The Office Administrator will serve as a central operational hub, supporting executive leadership with administrative and operational needs, maintaining communication, and potentially managing and mentoring a junior administrator.
Requirements
- 8–10+ years of administrative or operation managerial experience (high-pressure environment preferred)
- Highly detail-oriented with exceptional follow-through and deadline management
- Proactive, solutions-oriented mindset — someone who “owns” problems through completion
- Comfortable working across multiple stakeholders and competing priorities
- Strong communication skills with a direct, no-nonsense approach
- Ability to operate at a fast pace with high standards of professionalism
Nice To Haves
- Military background preferred (especially enlisted)
- Government or regulatory experience is a plus
Responsibilities
- Manage regulatory filing deadlines and ensure compliance across multiple business lines
- Coordinate across departments including health plan, programs, and fiscal sponsorship operations
- Track, manage, and follow up on key initiatives and action items across leadership
- Serve as a central operational hub ensuring priorities move forward efficiently
- Support executive leadership with high-level administrative and operational needs
- Maintain strong communication across internal stakeholders and ensure accountability
- Potentially manage and mentor a junior administrator (including future expansion)
Benefits
- Competitive salary range
- 4 weeks PTO
- 13 paid holidays
- 5 sick days
- Great health insurance
- Opportunity for compensation growth based on performance
- High visibility role with significant growth potential
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What This Job Offers
Job Type
Full-time
Career Level
Director
Education Level
No Education Listed
Number of Employees
1-10 employees
