Office Administrator (or Office Manager)
About The Position
Our mission: Transforming infrastructure with Passion and Kindness. We provide quality, cost-effective engineering services to state and local governments and private-sector clients across New York State and Pennsylvania. Our project portfolio features experience in bridge, highway, and structural design; condition and safety inspection; civil and site engineering support; construction inspection and administration; survey and mapping; and hydrographic services. Prudent Engineering is an Equal Opportunity Employer. We are seeking an Office Administrator to support our Manager of Construction Inspection Services (PA) and Pennsylvania-based inspection staff. This is a full-time, in-person position based in our King of Prussia, PA office. In this role, you will provide day-to-day administrative support in a technical, project-focused environment. You will help keep office operations organized, support inspection staff and leadership, and assist with documentation, scheduling, and coordination. The ideal candidate is detail-oriented, dependable, and comfortable working with engineering and construction professionals.
Requirements
- High school diploma or equivalent required; associate or bachelor’s degree preferred
- 3–5 years of experience in an administrative or office support role
- Experience supporting engineering, construction, inspection, or consulting teams strongly preferred
- PennDOT ECMS experience strongly preferred
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Proficiency in Adobe and/or Bluebeam (PDF) preferred
- Strong organizational and time-management skills
- Clear written and verbal communication skills
- High attention to detail and ability to manage multiple priorities
- Ability to work independently and as part of a team
- A professional, positive, and reliable work style
- A valid driver’s license is preferred
Responsibilities
- Provide administrative support to the Manager of Construction Inspection Services (PA), including scheduling, correspondence, and meeting coordination
- Serve as a point of contact for office communications, handling calls, emails, and inquiries professionally
- Assist with organizing and maintaining project documentation, correspondence, reports, and records
- Assist in general payroll and invoicing process’s
- Support onboarding coordination for inspection staff, including paperwork, time sheets, management and tracking of Certifications and training
- Maintain organized electronic filing systems to ensure documents are accurate and easily accessible
- Assist with preparation of presentations, reports, and other internal materials
- Coordinate travel arrangements and logistics for field and office staff
- Manage office supplies, equipment, and day-to-day administrative needs
- Support internal record-keeping and documentation processes related to construction inspection services
- Assist with general office coordination and administrative tasks to support team efficiency
Benefits
- Medical, dental, and vision benefits
- 401(k) with company match
- Paid time off plus paid holidays
- Opportunities for professional growth and career advancement
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
