Office Administrator- 3657233

AMS Staffing•Sacramento, CA

2d•Hybrid

About The Position

Our client is seeking a senior-level Office Administrator to oversee operations across three offices in Portland, Sacramento, and Seattle. This is a high-visibility leadership role responsible for ensuring smooth day-to-day operations, leading and developing support staff, and partnering with regional leadership to manage the needs of a complex, multi-office environment. The ideal candidate will bring a strong background in office operations, people leadership, and professional services. Candidates from environments such as Big 4 accounting, consulting, financial services, legal, or other complex professional services organizations are encouraged to apply.

Requirements

Bachelor's degree required. Associate's degree may be considered for an exceptional candidate with highly relevant experience.
Significant experience managing and developing teams.
Experience managing a multi-office environment or a large office with a substantial support staff.
Strong background in office, business, or professional services operations.
Proven ability to manage competing priorities in a fast-paced, complex environment.
Strong communication, organizational, problem-solving, and leadership skills.
Ability to build strong relationships with employees, leadership, and cross-functional teams.

Nice To Haves

Experience working in a professional services environment is highly preferred.

Responsibilities

Oversee day-to-day operations across three regional offices, ensuring efficient and consistent processes.
Supervise, coach, mentor, and develop approximately 15-17 support staff.
Manage staff assignments, workload distribution, training, and professional development.
Understand employees' professional goals and help identify opportunities for growth and development.
Coordinate onboarding and offboarding activities, including ID reviews and other operational requirements.
Serve as the regional point of contact for Centers of Excellence initiatives, including furniture, IT rollouts, marketing events, and other office projects.
Partner closely with regional leadership to identify and resolve operational and staffing issues.
Support consistent policies, procedures, and best practices across all three offices.
Participate in weekly or biweekly meetings with other Office Administrators to share challenges, solutions, and best practices.
Act as a key resource for employees and leadership regarding office operations and administrative needs.
Lead operational projects and initiatives that improve the employee and office experience.
Ensure offices are organized, professional, and operating effectively.