Office Administrator - MasterCorp Laundry Plant, Hilton Head

MasterCorp•Hilton Head, SC

4d•Onsite

About The Position

The Office Administrator will coordinate office activities and operations while providing clerical and administrative support to management. This position oversees the staffing of and daily workflow of administrative staff, assigning responsibilities to ensure efficient administrative operations. This position is In Office and located in Hilton Head.

Requirements

Associate’s Degree in field directly related to position or equivalent combination of education and work experience
Minimum two (2) years of experience related to the position with progressive responsibility
Must be proficient with Microsoft Office Suite or related software.
Excellent verbal and written communication skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Strong supervisory and leadership skills.
Ability to prioritize tasks and to delegate them when appropriate.

Responsibilities

Maintain an excellent business relationship with clients, vendors, and Associates.
Assist in payroll information consolidation for weekly submission - answer inquires from Payroll staff and/or Associates.
Assist with consolidation of invoices and transmission to Accounts Payable.
Answer inquires of vendors and Accounts Payable staff.
Create and update databases and records for financial information and other data.
Support Accounts Receivable with billing.
Respond to inquiries from Accounts Receivable staff.
Assist in making past due calls to clients as necessary.
Track annual pricing including automatic pricing increases.
Notify clients of pricing changes as necessary.
Track contract renewals dates – update Regional Director (RD) as needed.
Responsible for requisition, distribution and tracking of petty cash.
Perform bank deposits as needed and record properly.
Generate and distribute weekly Metrics.
Ensure all Associate communication boards are updated.
Assist in ensuring all document logs are maintained and up to date for each division.
Assist in drafting proposals for scope of work changes.
Assist in drafting proposals for potential new clients.
Facilitate Associate benefit and payroll questions by working with Human Resource Representative, Payroll Department, and RD.
Assist in monitoring Fleetio and GPS of the vehicle fleet.
Respond to all new business inquires and client requests - communicate to Division Manager or RD promptly.
Facilitate client concerns to appropriate operations managers.
Plan and coordinate meetings and appointments.
Assist in tracking due dates for Division Managers.
Gather weekly schedules and reports from Division Managers.
Order office and breakroom supplies as needed.
Distribute mail/packages received promptly.
Send outgoing mail via USPS, Fedex, and/or UPS.
Assist in gathering weekly schedules and forecasts.
Maintain office and breakroom to MasterCorp’s high cleanliness standards.