Office Administrator - Henrico

Virginia Information Technologies Agency•Henrico, Virginia, VA

9d•Onsite

About The Position

The IDC’s Administrative Office is seeking to fill an Office Administrator position that will serve our mission of protecting and defending the rights and dignity of our clients through zealous, compassionate, high-quality legal advocacy. The Office Administrator reports to the Deputy Director and is employed at-will. This position is in-person and does not offer the option for remote work. The Office Administrator provides direct support to the Executive and Deputy Directors as well as the Training and Certification and Finance departments. This person will serve as the primary point of contact, coordinating the daily activities of the Office and acting as secretary and liaison to the Commission. This position will serve as the first point of contact for all phone calls and will communicate and interact with the public (including private certified court-appointed attorneys), office colleagues, public defenders’ offices, and Commission members. This person will also provide administrative support and assistance with all VIDC training conferences and provide support for the court-appointed attorney certification/recertification process. This role also serves as a resource for procurement matters and provides backup coverage for the Procurement Officer as needed. The IDC is committed to inclusive hiring and is dedicated to diversity in our workforce. We encourage and welcome qualified applicants of all identities, cultures, backgrounds, and experiences.

Requirements

High school Diploma or equivalent is required.
Comprehensive knowledge of office practices and procedures and equipment.
Professional communication skills.
Experience in creating and editing letters, memos, and correspondences.
Proficiency in the Microsoft Office Suite, Google Workspace applications, and coordinating virtual meetings.
Ability to provide support for the court-appointed attorney certification process, including utilizing ACES, handling inquiries from attorneys, and assisting with inputting information into the certification database.
Familiarity with Commonwealth procurement rules and regulations, including the use and reconciliation of small purchase charge cards and other purchases.
Strong organizational skills with the ability to plan, prioritize assignments, and manage multiple tasks.
Excellent verbal and written communication skills.
Ability to work both independently and collaboratively within a team-driven environment.
Ability to establish and maintain effective working relationships with coworkers, team members, the general public, and external agencies.
Capable of meeting competing, inflexible deadlines.
Ability to remain focused and perform effectively amidst multiple distractions, particularly when working at the receptionist desk.
Lead by positive example.
Accept and implement feedback.
Communicate promptly with the Deputy Director regarding office concerns.
Be highly detail-oriented.

Nice To Haves

Experience as an office manager or executive assistant will be strongly considered.
Prior experience providing administrative and executive-level support in an office setting.
Ability to learn procurement systems, such as eVA.

Responsibilities

Serve as the primary point of contact, coordinating the daily activities of the Office.
Act as secretary and liaison to the Commission.
Serve as the first point of contact for all phone calls.
Communicate and interact with the public, office colleagues, public defenders’ offices, and Commission members.
Provide administrative support and assistance with all VIDC training conferences.
Provide support for the court-appointed attorney certification/recertification process.
Serve as a resource for procurement matters.
Provide backup coverage for the Procurement Officer as needed.