Part-Time Temporary Office Administrator

Houston Ballet • Houston, TX

1d • Onsite

About The Position

Houston Ballet is seeking a part-time Office Administrator for its Production Department. This is an hourly, temporary position, expected to last from the end of August 2026 until mid-November 2026. The role involves approximately 4 hours per day, with flexible scheduling based on the candidate's needs. This position will cover for a Production Operations team member on leave. The Office Administrator will manage incoming emails, assist in the management of Houston Ballet rentals, provide contractual information to union representatives, handle shipping logistics, track department budgets, and perform general office duties.

Requirements

• Familiarity with MS Office Products
• Data entry and data management skills
• Valid Driver’s License
• Strong work ethic
• Ability to manage multiple projects at once
• Detail-oriented with excellent problem-solving skills
• Great communicator and an active listener
• Ability to work as a team member and collaborate with others

Nice To Haves

• Knowledge of Dance/Theatre/Performing Arts preferred, but not required

Responsibilities

• Work closely with the Director of Production to manage incoming season rentals and outgoing Houston Ballet rentals, including drafting contracts and invoicing.
• Maintain physical and digital filing systems, answer phone calls, and respond to emails and other digital queries and correspondence.
• Develop and maintain relationships with vendors and place orders as necessary.
• Arrange and manage all local and international shipping/customs paperwork for rentals and tours.
• Filter production requests to the appropriate personnel and follow up on job completion.
• Work with the Head of Production on Houston Ballet crew contracts, touring contracts for traveling crew heads, and designer contracts.
• Maintain relationships with IATSE Local #51, IATSE Local #896, IATSE National Benefits, United Scenic Artists, and Wortham Center Operating Company.
• Book travel for incoming artists in collaboration with the Company Manager.
• Assist during production weeks by arranging street permits and security for load-in and load-outs, ordering crew food, and running miscellaneous errands.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed