Office Administrator

SCEYE INC • Moriarty, NM

11d • Onsite

About The Position

The Office Administrator keeps the Moriarty office running smoothly day to day. This role covers the basic functions every office depends on — greeting visitors, keeping supplies stocked, handling mail and deliveries, coordinating with building and facility vendors, and providing general administrative support across departments. You'll be the go-to person for “where do I find…” and “who do I ask about…” questions, and the first friendly face visitors and new hires see when they walk in.

Requirements

• High school diploma required
• 3-5 years of office administration, front-desk, or related experience
• Strong organizational skills and close attention to detail
• Comfortable with Microsoft Office and/or Google Workspace
• Friendly, professional communication style, in person and in writing
• Able to juggle multiple priorities in a fast-moving, hands-on environment
• Dependable and comfortable being on-site every day — this is not a remote role

Nice To Haves

• associate degree a plus

Responsibilities

• Serve as the first point of contact for general office-related questions, requests, and issues.
• Perform other duties and responsibilities assigned to support evolving business and operational needs.
• Greet visitors, manage sign-in and badging, and coordinate incoming guests and deliveries.
• Assist with travel arrangements, including flight coordination and booking support.
• Order, stock, and track office and kitchen supplies; manage relationships with vendors and suppliers.
• Serve as backup for lunch and kitchen operations when the Chef is unavailable, including coordinating and ordering employee lunches and maintaining adequate stock of snacks and beverages.
• Process incoming and outgoing mail, packages, and shipments.
• Coordinate with building management and service vendors regarding repairs, cleaning, maintenance, and safety needs.
• Set up and maintain conference rooms and common areas; provide logistical support for internal meetings, company events, and special functions.
• Provide day-to-day administrative support to HR and other departments, including filing, data entry, scheduling, correspondence, and related administrative tasks.
• Support new-hire logistics, including workspace setup, badges and keys, and first-day office orientation.
• Reconcile the company credit card ledger, maintain accurate supporting documentation and receipts, and assist with ongoing administration and maintenance of company cards.
• Maintain company swag inventory and coordinate with PR on swag needs, including sourcing/supply coordination, inventory tracking, and distribution to employees, guests, and company events.
• Maintain a clean, organized, stocked, and welcoming office environment.

Benefits

• Chef-Prepared Lunches
• Snacks & Refreshments
• Wellness Perks
• Dog-Friendly Environment
• Comprehensive Health Coverage – Medical, dental, vision, and disability insurance, with over 82% of premiums covered—and 100% for everything else.
• 401(k) with Match

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED