Office Administrator - Santa Fe, NM

Anywhere•Santa Fe, NM

4h•Onsite

About The Position

The Office Administrator leads the office in the manager’s absence, assuring the needs of sales associates and the Brokerage Manager are met, while maintaining a reliable, personable, team-oriented, and professional disposition. This role also manages the daily office operations, including but not limited to processing sale and rental commissions, maintaining all agent and property files, and handling license and agent membership renewals. The Office Administrator works closely with corporate staff, local staff, vendors, and accounting staff and programs, while maintaining the highest level of confidentiality and trust with secure information.

Requirements

Real Estate background preferred
Comfortable working on computer and computer applications with advanced level proficiency in Microsoft Office: Word, Excel, PowerPoint and Outlook.
Knowledge of MS Publisher would be beneficial.
Creative problem-solving skills.
Strong customer service skills with excellent communication skills, both verbal and written.
Ability to interact successfully with both internal and external customers at all levels.
Ability to multitask, prioritize and be flexible with changing business needs in a team environment.

Responsibilities

Helping to plan, organize and facilitate networking events, community, office events and parties for clients and teams, boosting morale, teamwork and production
Oversee and supervise one other staff person; ensuring that the Grant Avenue Office has coverage at all times
Manage office operations on a day to day basis, assuring adequate coverage in all areas and ensuring that any and all facilities issues are promptly addressed
Help manage the flow of new listings to our Listings staff
Review and audit sales files
Work with sales professionals to improve performance
Back up Referral Coordinator in our Referral LLC
Maintain sales associate licensing and process required paperwork for 326 Grant Avenue office
Oversee ongoing maintenance/replacement/ installation of computer and phone systems and equipment as needed and requested for 326 Grant Avenue
Provide transactional support for real estate agents and brokers
Responsible for complying with proper internal controls as necessary to conduct job.