Office Administrator

Armorlube • Tucson, AZ

13d • Onsite

About The Position

ArmorLube LLC provides high-performance ultra-hard metal coating services and solutions for a wide range of industries including firearms, automotive, oil & gas, aerospace & defense, manufacturing, agriculture and others. Founded in 2013, ArmorLube LLC’s patented Hollow Cathode technology is an environmentally friendly process that enables manufacturers to achieve greater coating uniformity and thickness for complex parts in less than half the time required for traditional coating processes.

Requirements

• 5+ years of administrative experience (manufacturing environment preferred)
• Proficiency in Microsoft Office 365 (Onedrive, Sharepoint, MS Word, MS Excel, MS power point), Adobe PDF, Docusign
• Basic knowledge of HR practices; ADP a plus
• Strong attention to detail and organizational skills
• Ability to multitask and meet deadlines

Responsibilities

• Maintain operational documentation, including SOPs, work instructions, and document control, support reformatting, updates, filing, and ensuring current versions are properly maintained (production, vendor, and compliance records.)
• Maintain and track permits, certifications, registrations and compliance with local, state, and federal licenses and registrations
• Prepare reports, spreadsheets, and correspondence
• Coordinate meetings and maintain calendars
• Coordinate employee travel for operational needs and site visits, including flights, hotels, transportation, and travel itineraries.
• Coordinate new employee onboarding and training in ADP, including preparing onboarding materials and maintaining onboarding, training, and employee documentation records.
• Assist with organizing employee performance review schedules, maintaining related documentation, and supporting leadership with tracking completion of review cycles.
• Assist with tracking PTO and providing weekly dashboard to executive team
• Post job openings, schedule interviews, assist with job offers and terminations
• Assist with NDA routing and management of NDA list
• Updates with release management of HR Employee Handbook
• Maintain office and break room areas with cleaning schedule and inventory management and supplies, submitting purchase requisitions, and other general office duties as the arise
• Maintain confidentiality

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees