Office Administrator - Mandarin Required

Career Staffing Talent•Boston, MA

7d•Onsite

About The Position

Career Staffing Talent (CST) is partnering with a growing Boston-based technology company to recruit an organized, proactive, and detail-oriented Office Administrator. This position will serve as the operational and administrative backbone of the company’s Boston office. The Office Administrator will manage workplace logistics, provide day-to-day administrative support, assist with employee onboarding, and help create a welcoming and well-organized office environment. The ideal candidate is service-oriented, resourceful, and comfortable managing multiple priorities in a fast-paced workplace. Professional fluency in both English and Mandarin is required.

Requirements

At least two years of experience in office administration, administrative support, reception, customer service, workplace operations, or a related function.
Professional fluency in English and Mandarin is required.
Strong organizational, time-management, and multitasking skills.
Excellent written and verbal communication skills.
Friendly, professional, and service-oriented approach.
Proficiency with Google Workspace, including Gmail, Calendar, Docs, and Sheets.
Proficiency with Microsoft Office applications.
Ability to work independently, anticipate needs, and solve problems with minimal supervision.
Ability to handle sensitive and confidential information with discretion.

Nice To Haves

Associate’s or bachelor’s degree in business administration, hospitality, or a related field preferred; equivalent practical experience will be considered.
Experience in a startup, technology company, or fast-paced corporate environment is preferred.

Responsibilities

Support daily office operations and ensure the workplace remains organized, welcoming, fully stocked, and functional.
Serve as the local point of contact for vendors, property management, maintenance providers, and facility-related requests.
Monitor and maintain inventory of office supplies, snacks, beverages, and other workplace necessities.
Coordinate incoming and outgoing mail, packages, deliveries, and related office logistics.
Assist HR with employee onboarding, including preparing workstations, issuing access badges, and coordinating equipment distribution.
Help organize team-building activities, cultural events, holiday celebrations, and team lunches.
Coordinate meeting rooms, travel arrangements, lodging, and expense reports for team members and visiting executives.
Assist with basic invoicing, receipt collection, recordkeeping, and general administrative projects.
Maintain confidential company and employee information with professionalism and discretion.