Office Administrator

CPG Beyond • Tempe, AZ

6d • $42,725 - $64,142 • Onsite

About The Position

The Office Administrator position is responsible for overall front office activities and support of OTS Department. This role manages all front office activities for a busy OTS department, including shipping and receiving. The administrator coordinates with managers and employees to share office resources and accommodate urgent requests. They are responsible for the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities. The role also manages the purchase of office supplies and furniture, office equipment, etc. in accordance with company purchasing policies and budgetary restrictions. Additionally, they are responsible for the maintenance of office equipment, facilities day-to-day operations, and may participate in special department projects. While generally focused on the needs of the office, the ideal candidate will also be able to provide general and occasional support to, and build rapport with, office Executives.

Requirements

• Bachelor’s degree or equivalent
• At least 2 years of office management experience
• At least 2 years of call handling/forwarding experience
• Experience in a fast-paced environment
• Working knowledge of mail/shipping processes (postage software, FedEx, UPS)
• Proficient in Microsoft Office or related software.
• No certificates or licenses required

Responsibilities

• Manages all front office activities for a busy OTS department, including shipping and receiving.
• Coordinates with managers and employees to share office resources and accommodate urgent requests.
• Responsible for the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities.
• Managers the purchase of office supplies and furniture, office equipment, etc. in accordance with company purchasing policies and budgetary restrictions.
• Responsible for the maintenance of office equipment, including copier/printer/fax/scanner, refrigerator, microwave, coffee machine etc.
• Responsible for the facilities day-to-day operations (such as distributing building access keys and restocking consumable items such as coffee, bottled water, copy paper, etc.)
• Participates as needed in special department projects such as preparation of project proposals, and submittals.
• Provide general and occasional support to, and build rapport with, office Executives.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level