Office Administrator, Sport Management Program (Orange County)
About The Position
The Office Administrator position is a 20 hours/week part-time role employed by HR Options (HRO), the University of San Francisco’s temporary staffing partner. HRO is a national HR service organization that has been providing employment services for over 35 years. Under the general supervision of the Associate Director of the Master of Science in Sport Management program, the Office Administrator provides operational and administrative support to the faculty and staff affiliated with the Sport Management program in Orange County. The Office Administrator is responsible for a broad range of administrative duties, including but not limited to database management, facilities management, and customer service for current and prospective students, faculty, staff, and alumni. This individual will also assist with admission and enrollment services for students and their families, as well as event coordination.
Requirements
- Associate's degree and equivalent work experience
- One year of administrative office experience, preferably in an academic environment
- Exceptional customer service experience required
- Excellent organizational, interpersonal, and oral/written communication skills
- Proficiency in Google Suite, particularly Google Calendar, Google Docs, Google Sheets, Google Slides, etc.
- Ability to work independently, establish priorities, and meet deadlines as the office administrator may be the only employee on campus at times
- Ability to analyze and interpret data
- Proven ability to work effectively as a team member and with a diverse community
- Ability to work some evenings and weekends
- Willingness and knowledge to troubleshoot minor technology issues
- Ability to lift 30+ pounds, be able to sit and/or stand for long periods of time, bend, and clean and move furniture around
- An understanding of and commitment to support the University of San Francisco’s mission, vision, and values
Nice To Haves
- Bachelor’s degree preferred
- Some marketing and sales experience is helpful
Responsibilities
- Provides administrative and campus support to faculty, staff, and students
- Responds to phone calls, text messages, and emails from prospective students and current students, alumni, and industry partners
- Provides office coverage on the nights that Sport Management holds classes (Tuesday and Wednesday afternoon/evening) and at Sport Management events
- Assists with the development and implementation of the current fiscal year’s student recruitment/outreach and marketing plans
- Attends off-campus admission recruiting events
- Works directly within enrollment management software (Slate) to conduct application outreach and manage inquiries made via external marketing partners
- Conducts weekly phone calls with prospective students and unsubmitted applicants
- Assists in the management of Sport Management program events on the USF website and Slate platforms
- Assist with student registration and maintaining academic records
- Supports coordination and organization of events such as the new student orientation, on-campus events, alumni socials, etc.
- Responsible for cleaning, set up, and maintenance of all campus spaces, equipment, and supplies -- these duties include cleaning whiteboards, chairs, tables, and podiums; stocking rooms with supplies; making sure fans and lights are working properly; etc.
- Maintains and monitors inventory of marketing, classroom, and office supplies
- Assists students and faculty with facilities and technology requests
- Creates outgoing email communications, internship, and job postings
- Performs other duties as assigned by the Associate Director for the Master of Science in Sport Management program (Orange County)
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
