Office Administrator

Mauser Packaging Solutions•Zellwood, FL

4d•Onsite

About The Position

This role serves as an Office Administrator, providing comprehensive support across General Administration, HR Coordination, Production Support, and Accounts Payable functions. The ideal candidate will be a self-motivated individual with strong organizational skills, proficiency in Microsoft Office, and a minimum of 1-2 years of HR administrative experience, preferably in a manufacturing or warehouse setting. This position requires a high level of professionalism, excellent communication skills, and the ability to adapt to a fast-paced, changing environment.

Requirements

High School diploma required.
Minimum of 1-2 years of HR administrative experience, preferably in manufacturing or warehouse environment.
Familiarity with Employment Laws and HR best practices.
Proficient in Microsoft Office Suite: Outlook, Word, Excel and PowerPoint.
Conduct oneself with highest level of professionalism at all times.
Conflict resolution and problem-solving skills.
Strong oral, written and presentation communication skills.
Good organizational, planning and follow up skills.
Ability to work in a fast-paced changing environment.
Candidate must be a self-motivated and able to learn as they go.

Nice To Haves

Associate or bachelor’s degree preferred.
Prefer candidates with some type of order scheduling and data collection experience.
Understanding of common employee benefits details, a plus.

Responsibilities

Greet and address walk-in customers.
Answer and route incoming phone calls.
Assist with 3rd party drivers onsite.
Sign for packages.
Sign vendors and visitors in/out.
Complete orders for office supplies, janitorial supplies, and other misc. items.
Restock breakroom and office supplies.
Schedule and conduct new employee orientations.
Maintain accurate and secure employee files.
Assist with workers' compensation administration, leave of absences, and return with restrictions.
Monitor and track vacation requests.
Submit supplemental or adjustment reports to payroll with management approval.
Assist employees with paycheck and benefits related questions/issues.
Act as a liaison between employees and site management.
Assist with HR related questions/concerns with support from the Human Resource Business Partner.
Track and coordinate plant celebrations.
Coordinate and order lunches/dinners for trainings and/or guest visits.
Print out work orders.
Confirm work orders are released correctly and resolve any issues.
Report daily production and check entered production against reported production.
Compile data from multiple sources into spreadsheets, create graphs, and prepare PowerPoint presentations.
Perform scheduled inventory duties as needed.
Communicate order status, send/receive documentation, perform HR tasks, and troubleshoot issues with an offsite Customer Service Representative and HR Manager.
Collect and audit standard forms and paperwork for accuracy.
Assist in CTSI Administration.
Assist with EH&S audits as needed.
Code invoices in IBM AP Portal.
Enter goods receipts on system PO’s within Solomon.
Resolve errors with receipts (unmatched report).
Run unvouchered unmatched report for accuracy.
Reconcile price differences between PO and invoice.
Maintain records for AP.
Assist with vendor payment inquiries and escalate to IBM for research.
Prepare documents for controller for month-end accruals.
Maintain capital expenditure files.
Collect and verify grading documents for accuracy before scanning and sending to IBM Portal.
Create Purchase Orders – manual and/or within Solomon.
Ensure invoices are properly routed to IBM AP Portal.
Perform other duties as assigned by Manager.