Office Administrator

Sisters of Charity Health System•Columbia, SC

2d•$50,000 - $55,000

About The Position

The Office Administrator ensures the smooth operation of the Sisters of Charity Foundation of South Carolina by managing organizational finances locally alongside a corporate office/shared service, HR liaison duties, compliance, board administration, and general operations. The role requires initiative, adaptability, attention to detail, and a collaborative spirit in supporting the entire team to achieve the Foundation’s mission of reducing poverty across South Carolina.

Requirements

Bachelor’s degree in business, nonprofit management, or related field; or equivalent work experience.
5+ years of experience in operations, administration, or finance; nonprofit experience preferred.
Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint) and database systems.
Demonstrated experience in financial processes, HR support, and compliance.
Excellent organizational, project management, and communication skills.
Strong interpersonal skills with the ability to collaborate across diverse teams.
Commitment to the mission, values, and Catholic identity of the Foundation.

Responsibilities

Manage office operations, including ordering supplies, overseeing vendors, and coordinating facility maintenance.
Serve as liaison with IT contractor, ensuring troubleshooting, security, and technology support.
Maintain organizational insurance policies, equipment leases, subscriptions, and memberships.
Support internal communications and manage organizational systems for efficiency (i.e. facilitate staff meetings and keep documentation current and accurate).
Oversee special projects assigned by the President.
Support president with administrative duties as needed.
Support program staff with committee meeting preparation, minutes, and other administrative duties as needed.
Support Foundation convenings and events with logistics and coordination.
Serve as liaison with the Sisters of Charity Health System finance department.
Assist with accounting and financial functions including billing, accounts payable, and reporting.
Reconcile and code credit card expenses, ensure timely submission with receipts.
Enter accounts payable items into MIP accounting software and pull reports when needed.
Communicate with vendors and grantee partners regarding ACH and/or check payments.
Assist with annual 990 preparation and financial reporting.
Review financial reports with the President and recommend expense management strategies.
Ensure compliance with nonprofit best practices, state and federal laws, and internal policies.
Serve as liaison with the Sisters of Charity Health System HR department for new hires, onboarding, and benefits.
Maintain secure personnel files and support staff exit processes.
Ensure timely completion of employee reviews and support HR compliance.
Track and support staff professional development opportunities.
Closely monitor team health and plan opportunities for team fellowship and trust building.
Manage logistics for the Board of Trustees, Governance, and Executive Committee meetings.
Prepare agendas, reports, and meeting packets; take and distribute minutes.
Coordinate board communications and assist with board engagement initiatives.
Ensure compliance with board governance policies and proper recordkeeping.