Office Administrator

Master Search Solutions•Randolph Township, NJ

1d•$100,000 - $109,999•Hybrid

About The Position

Our tenured client, a multi-office professional services firm, is searching for an Office Administrator to be responsible for two of their office locations. This position requires travel between one location in Morris County, and another office in Bergen County. Hours are 8:30-5:30. Reporting to the Firm Administrator, the Office Administrator will be responsible for supervising 30-35 people between two offices. This includes legal professionals, a consultation team, client services, and reception staff. This role will touch upon revenue/billing, technology, training, and office inventory. This is a tech forward position. Must be comfortable with AI and learning new technology. From an AI perspective, must have experience writing prompts to help improve office operations and efficiencies while reducing redundancies.

Requirements

Office Administration experience supervising 20-30+ people preferably at multiple locations.
Comfortable with AI and learning new technology.
Experience writing AI prompts to help improve office operations and efficiencies while reducing redundancies.
Team player who treats the firm like their own business.
Strong self-confidence.
Great with people.
Notices improvement opportunities, makes suggestions, and takes initiative.
Strong relationship builder.
Capable of having difficult conversations (but can do so in a positive/meaningful way).
Likes to be challenged.
Operations focused, less human resources focused.

Responsibilities

Supervising 30-35 people between two offices, including legal professionals, a consultation team, client services, and reception staff.
Managing aspects of revenue/billing, technology, training, and office inventory.
Writing AI prompts to improve office operations and efficiencies while reducing redundancies.