Office Administrator (Tire & Brake Shop)

Kalitta Air, LLC • Ypsilanti Charter Township, MI

4d • $45,000 - $50,000 • Onsite

About The Position

This position is for an Office Administrator at a Tire & Brake Shop. The role involves managing office operations, processing data, maintaining records, and ensuring accuracy in all administrative and accounting tasks. The administrator will interface with various departments and customers, preparing invoices and performing reconciliations. A clean and organized office environment is expected, and the administrator will perform other necessary functions as directed by the Accountable Manager.

Requirements

• High school graduate
• Computer knowledge of MS Office Components, Adobe Acrobat.
• Accounting Programs.
• Ability to read, write, and understand spoken and written English.
• Ability to write routine reports and correspondence.
• Ability to give verbal and written directions to assigned staff.
• Working knowledge of personal computers, keyboards, and various software programs.
• Must have reliable transportation to work.
• Must be able to pass a pre-employment drug test and background check.
• Strong interpersonal skills.
• Good verbal and written skills.
• Proven organizational skills.
• Ability to prioritize and work with limited supervision.
• Good presentation skills.
• Ability to explain how and why specific conclusions were reached.
• Ability to maintain confidentiality.
• Ability to work well under pressure and to remain flexible to changing schedules and demands.

Nice To Haves

• Some college and/or technical school desirable.

Responsibilities

• Process data into the computer system (CM Projects, Billing Sheets, etc.)
• Maintain the Repair Station office and records for all work accomplished.
• Review each CM Project for completeness of work steps, signatures, and accuracy of data.
• Ensure that paperwork is accurate, legible, and accounted for at all times.
• Interface with the Records Department to ensure the accuracy of all scanned documents and accurate component status in the AMOS system.
• Set up customer work order requests and maintain a link between the customer and Repair Station during the work process.
• Prepare customer billings invoices and perform accounting reconciliations.
• Keep the office environment clean and organized at all times.
• Perform any other functions as necessary related to the Repair Station as directed by the Accountable Manager.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED