Office Administrator

Beachmont Behavioral Health•Ventura, CA

11d•$20 - $22

About The Position

Beachmont is a growing behavioral health organization dedicated to providing high‑quality, ethical, and compassionate in-home behavior intervention services to individuals with disabilities and their families. Our work is fast‑paced, mission‑driven, and collaborative; and our administrative team plays a critical role in keeping services accessible, organized, and responsive. The Office Administrator supports the daily operations of Beachmont’s clinic and field-based services. This role is hourly, 30-40 hours per week, and is ideal for a detail‑oriented, organized professional who enjoys juggling priorities, communicating with diverse stakeholders, and supporting both clients and clinical staff in a healthcare environment.

Requirements

Bilingual in Spanish
High school diploma or equivalent required; associate’s or bachelor’s degree preferred
Prior experience in healthcare, behavioral health, or clinical administration strongly preferred
Comfort working in practice management or scheduling systems (ReThink experience a plus)
Strong organizational skills with excellent attention to detail
Professional, clear, and compassionate communication skills
Ability to manage confidential information with integrity and discretion
Ability to prioritize tasks and adapt in a fast‑paced environment
Proficiency with Microsoft Office and general office technology

Responsibilities

Conduct timely, professional communication with clients and staff via phone, email, and secure messaging
Schedule and coordinate clinical appointments across multiple service types
Manage updates within the practice management system
Enter, update, and track funding authorizations for services
Support client onboarding, orientation, and service navigation
Facilitate client discharges and complete required documentation
Assist with intake and referral processes, including responding to general inquiries
Maintain accurate clinician schedules and availability
Support staff onboarding, including document collection, onboarding checklists, and tracking
Assist with staff assignments and ongoing schedule adjustments
Support payroll submission processes
Track and support credentialing and recredentialing submissions and documentation
Manage incoming and outgoing correspondence (mail, fax, digital communications)
Assist with additional administrative duties as needed
Can self manage, fill in the gaps when needed, and take initiative.
All duties must be performed in compliance with HIPAA , company policies, and applicable federal and state regulations.