Office Administrator

SCS Financial•Boston, MA

7h•Onsite

About The Position

SCS Financial is seeking to add a high-performing professional to its Office Administration team. This role is an excellent opportunity for candidates with experience managing a broad range of administrative support responsibilities who can work independently with minimal supervision. The ideal candidate is highly organized, adaptable, and thrives in a fast-paced environment. In addition, the candidate must demonstrate exceptional professionalism, discretion, and strong communication skills when interacting with SCS clients and colleagues at all levels. This role is located in Boston, MA. SCS is a fiduciary wealth and investment management firm serving some of the world’s most ambitious wealth creators — ultra‑high‑net‑worth individuals, families, and institutions. SCS exists to transform wealth into possibility, helping its clients protect and amplify their capital, align it with their purpose, and build multi‑generational legacies. SCS delivers an integrated family office and investment platform that brings together sophisticated multi‑asset class portfolio management, access to private investments, holistic wealth and estate planning, next‑generation education, and purpose‑driven advisory. SCS’s team is supported by a modern, scalable technology infrastructure that enhances SCS’s ability to deliver a seamless, proactive, white‑glove client experience. SCS is part of Focus Financial Partners, a leading financial services firm comprised of wealth management, family office, and business management services.

Requirements

1+ years of experience in an administrative, office coordination, or client service role (internships and relevant part-time experience considered).
Strong scheduling and coordination skills, with the ability to manage calendars and organize meetings.
Proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook); willingness to learn advanced features.
Ability to prioritize tasks, meet deadlines, and follow instructions with strong attention to detail.
Professional, service-oriented approach with strong communication skills, discretion, and a commitment to teamwork.

Nice To Haves

Bachelor’s degree preferred
Experience assisting with travel arrangements and expense reports is a plus.

Responsibilities

Manage the front desk by answering and directing phone calls, greeting clients and visitors, and receiving deliveries.
Provide administrative support, including coordinating meetings, ordering meals for client and staff meetings, and preparing and resetting conference rooms.
Support client deliverables by assisting with the preparation, printing, and binding of presentations and coordinating outgoing client correspondence.
Coordinate employee travel arrangements (air, hotel, and ground transportation) and support expense report preparation and submission.
Perform general clerical duties, including copying, scanning, mailing, and filing.
Notarize and certify client and fund documents, as needed.
Provide rotating coverage and share responsibilities with the other support staff.
Complete additional ad hoc duties and projects.