Office Administrator

Bowman and Brooke•Baltimore, MD

2d•Hybrid

About The Position

Bowman and Brooke LLP is a national product liability law firm with 215 lawyers in 17 offices, known for defending household name manufacturers in high exposure, technically intricate lawsuits and mass torts. The firm has surpassed its 1,000th trial milestone. They are actively seeking an Office Administrator with demonstrated effective leadership and management skills to oversee their Baltimore, MD (Hunt Valley) location. The Office Administrator will manage all local human resources functions including performance management, recruiting, and onboarding, team building, facility management, budget planning, and in-house and outsourced services.

Requirements

Exceptional management and leadership skills, evidenced through successful outcomes and team guidance
Experience working in an often-urgent environment with high internal and external client service expectations
Experience with property and/or facility management
Attention to detail, strong organizational skills, and project management skills
Innate ability to interpret a situation quickly and act on it
Confident and comfortable working with strong personalities
Sense of Humor
Bachelor’s Degree in Business Management, Human Resources Management or related discipline; or a combination of education and experience
Solid working knowledge of the Microsoft Office Suite.
Minimum of 5 years previous leadership experience in a fast-paced law firm environment required

Nice To Haves

Knowledge of Aderant Expert (CMS) and iManage (document management software) is a plus

Responsibilities

Coordinate with the Firms’ national HR, Finance, IT, Records, and Marketing Departments to implement the firm’s policies, procedures, and programs, in order to serve the requirements of the firm’s attorneys in this office.
Lead the recruitment, selection, and onboarding efforts of the office.
Practices MBWA (Management by Walking Around) to keep abreast of issues, gain commitment from the team and instill confidence in leadership value.
Coach for success and implement disciplinary actions when appropriate.
Coordinate the performance management process.
Review budgets, purchasing, and invoice processing.
Ensure an effective functioning facility by using best business practices to manage resources, services, and processes.
Facilitate monthly office team meetings to provide education, workflow direction and encourage open communication and sharing of best practices.
Provide consistent communication to, and collaborate with, local Managing and Co-Managing Partners.
Remain informed about local issues/events and implement strategies and best practices to ensure compliance and safety.
Responsible for all aspects of entertainment events including summer outings, holiday parties, and other activities that may occur.
Ability to travel for meetings or to provide additional on-site support across the firm.