Office Administrator

Ranger Energy Services•Midland, TX

19d•Onsite

About The Position

The Office Administrator is the primary provider of administrative and clerical support to the Division Manager for Ranger Energy Services. Performs duties such as financial record keeping, timekeeping, maintain purchase orders, delivery tickets, and invoices; coordinates meetings and conferences, obtains supplies, and works on special projects. Deals with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization. Displays independent judgment to plan, prioritize, and organize workload; recommends changes in office practices or procedures.

Requirements

At a minimum, ideal candidates will possess three to four (3-4) years of general clerical and administrative experience with progressively increased responsibility and complexity (preferably in the oilfield services industry)
Must be able to work with minimal up-front guidance and take ownership of his / her work product
Knowledge of billing practices and controls
Must be able to effectively handle multiple projects simultaneously in a deadline driven environment
Ability to do basic operations of math including the ability to add, subtract, multiply, and divide
Ability to apply common sense understanding to carry out written and oral instructions
Ability to read, write, and comprehend English. Must be able to effectively communicate/present information one-on-one or in small group situations.
Strong Microsoft Office Core Skills (Word, Excel, Outlook)
Must complete and pass all required pre-employment screenings

Nice To Haves

Spanish language skills a definite plus

Responsibilities

Coordinates daily administrative activities to assure efficient operations
Orders supplies and equipment as needed
Create Purchase Orders
Create Delivery Tickets detailing equipment and people needed to fill customer orders
Operate/maintain/update inventory database systems to include Human Resources Information System, Payroll, and Work Flow Approvals
Operate/maintain/program multifunction office system copier/printer/scanner/fax and other office equipment
Administers the temporary lodging process for rotational employees to include, scheduling, coordinating services, and responding to inquires
Act as custodian for local documents and records
Conduct onboarding process for new hires in coordination with HR Business Partners
Outline and explain administrative and payroll procedures and policies to all site employees
Answer telephones, direct calls, and take and deliver messages
Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail
Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints
Perform research using files, records, and other documents to obtain information to respond to requests
Prepare work schedules, manage calendars, and arrange appointments
Participates as needed on special projects
Other duties as assigned