Office Administrator

HRP Associates Inc•Farmington, CT

8d•$50,000 - $60,000•Onsite

About The Position

HRP Associates, Inc. is seeking a full-time Office Administrator with 10+ years of experience for our Farmington CT office. Reporting to the Director of Marketing & Administration, this front desk role supports a wide range of administrative and clerical functions. This is an in-office role based in our Farmington location and does not include a remote or work-from-home option. The ideal candidate is positive, energetic, creative, flexible, and willing to go the extra mile.

Requirements

High School Diploma at a minimum, with an AS/BA/BS Degree in related office administration or business a plus
Proficiency with office technology, including computers, multi-function printers, scanners, and document management tools
Strong time management skills with the ability to prioritize and manage multiple tasks effectively
Self-motivated, proactive, and eager to learn
Excellent attention to detail with strong problem-solving abilities
Highly organized with the ability to manage competing priorities
Strong written and verbal communication skills
Demonstrates discretion and maintains strict confidentiality of sensitive information
Proficient in Microsoft Office (Word, Outlook, Excel) and Adobe Acrobat/PDF tools
Accurate and efficient data entry and keyboarding skills
Demonstrates professionalism and customer-focused demeanor
Demonstrates reliability, with a strong commitment to accountability, consistency, and follow-through

Nice To Haves

Experience working in the Architecture, Engineering and Construction (AEC) industry
Experience with Adobe Creative Suite software applications
Knowledge of Deltek Vantagepoint

Responsibilities

General front desk duties, including: Greet and direct clients and visitors, Answer and transfer incoming calls, Receive and log incoming mail, coordinate outgoing mail, and drop off packages with UPS, FedEx, or USPS as needed, Order office supplies
General office duties: Keep the front desk and kitchen clean and organized, Coordinate internal office meetings, including conference room scheduling, catering, and room setup for supervisors and staff, Prepare and assist with PowerPoint presentations for internal office use
Document formatting and production duties: Prepare, format, and produce HRP work products, including client-ready deliverables; coordinate document reproduction (scanning/printing) and distribution of letters, reports, invoice summaries, copy vouchers, and related materials. Communicate with supervisors and technical staff regarding deadlines and any challenges meeting deadlines, Maintain formatting consistency and writing standards for project deliverables, Review assigned work for accuracy, with attention to detail and quality control, Manage filing and storage of project deliverables in electronic folders and the archive database, Assist with developing and updating stationery and templates for project deliverables, Prepare deliverables for shipment through FedEx, UPS, or USPS, Format, print, and compile training materials for training sessions and workshops, Perform data entry for job openings, project-related logs, tables, labels, and similar items
Assist the Marketing Department as needed
Provide administrative support to regional offices as needed