Office Administrator

Trumark Companies•San Ramon, CA

3d•$29 - $31•Onsite

About The Position

The Office Administrator manages and oversees operations across the organization’s office. This involves administrative tasks, ensuring the office has adequate support to work efficiently. Responsible for the day-to-day flow and upkeep of the office such as organization and tidiness, welcoming visitors, answering phones, dispersing mail, tech support, managing conference room calendars, and providing support to outside field and sales members along with new hire onboarding tasks.

Requirements

Demonstrates a commitment to the Trumark Company Culture and Core Competencies.
Develops and maintains respect and harmony with all Employee and Management.
Develops and maintains excellent working relationships with Team Members, Vendors, and Consultants
Exercises initiative, great communication skills, customer service, and organization
Solves problems by using good judgment based upon knowledge, experience, and common sense.
Customer Service
Oral and Written Communication Skills
Organization
Multi-tasking
Problem Solving
Professionalism
Time Management
Resourceful
Shows Initiative
Microsoft Suite
Adobe Acrobat

Responsibilities

Maintaining overall tidiness and organization of the office
Welcoming visitors and providing them with general support
Answering phones and directing them to the appropriate party
Sorting and dispersing of mail and managing postage machine
Creating FedEx labels for overnight shipments
Coordinating office events and facilitate catering
Setting up meetings in conference room via Zoom
Managing inventory of all office supplies and completing orders for necessary items
Responsible for keeping kitchen fully stocked with snacks and drinks and running necessary maintenance in kitchen appliances
Work closely with IT in tracking of service requests and follow up on status until completion
Approve invoices
Working with property management company of building for any maintenance requests/parking
Manage copier leases and correspond with account manager for printing supplies and maintenance
Coordinate catering/food orders for frame walks out at jobsites
Work with storage company on pick up or drop off of file/boxes
Manage inventory and ordering of field wear such as shirts, jackets, safety vests, and hard hats
Provide support for all departments when needed