Office Administrator - PS MIA

Extime PS LLC

7h

About The Position

Seeking an organized and energetic Office Administrator to support our PS MIA staff, coordinate office activities and operations, while providing clerical and administrative support to management. The ideal superb at problem-solving, efficient in scheduling and precise in all their tasks.

This position will report to the Director of Hospitality and Assistant Director of Housekeeping.

Requirements

• PS is a 24-hour facility and as such we require fully open schedule availability and flexibility for all positions within our operations departments, including weekends, holidays, and early morning/late evening shifts.
• 1+ years of experience as an office administrator, office assistant and/or relevant role.
• Minimum education requirement of High school Diploma/GED.
• Experience with Microsoft Office, specifically Outlook, Excel, and Word
• Multi-tasking and time-management skills, with the ability to prioritize tasks and proven ability to meet all scheduled deadlines.
• Ability to prioritize tasks and to delegate them when appropriate.
• Excellent communication and interpersonal skills
• Excellent organizational skills and attention to detail.
• Self-motivated and naturally curious with the ability to achieve results in high-energy, fast, paced changing environment.
• Pass a pre-employment drug screening + background check.
• Collection of SSN as part of the background check process will be required.
• Must be authorized to work in the United States.

Responsibilities

• Responsible for the coordination of operational and office tasks to ensure efficiency and compliance to company policies.
• Ordering, tracking and replacing office supplies as necessary to avoid interruptions in standard front office procedures.
• Managment of incoming letters, packages, phone calls and other forms of correspondence and disseminate to proper departments as needed.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Overseeing the maintenance of office facilities, and equipment.
• Maintaining clear and accurate operations documents/procedures for reference purpose.
• Partnering with PS HQ Office Administrator to assist in the uniform issuing and tracking process for all operational staff.
• Partnering with the People & Culture team to assist in planning and execution of on and off-site employee engagement events.
• Support the Hospitality Department on projects as delegated by Director of Hospitality.
• Provide operational/administrative support to LAX Managing Director as directed.
• Ensuring the office runs smoothly.
• Promoting company’s reputation as “best place to work”.

Benefits

• Employee benefits include medical, dental, vision, life insurance, long-term and short-term disability
• 401K retirement plan with company matching
• Health and Dependent care FSA and HSA with company matching
• Merit-based raises and bonuses
• 12 PTO Days / 6 Paid Sick Days Prorated Annually
• Monthly Health & Wellness and cell phone reimbursement
• Paid training
• A great career path with promotion opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED