Office Administrator - Heavy Civil Construction with AIS Infrastructure

ASRC Industrial•Milan, MO

13h•Onsite

About The Position

The Office Administrator is responsible for providing administrative support and coordination for AIS Infrastructure projects. This position plays a crucial role in ensuring the smooth start-up and execution of construction and industrial services projects. This employee will work mostly in the trailer office on construction sites and must possess a strong knowledge of administrative tasks and procedures and adhere to AIS Infrastructure's safety standards and protocols.

Requirements

Must have valid driver's license.
Proficiency in office administration and procedures.
Familiarity with relevant tools, equipment, or software used in the construction and industrial services industry.
Excellent organizational and time management, as well as communication and coordination skills.
Strong attention to detail and accuracy.
Proficient in using office software and tools such as Microsoft Office Suite (Word, Excel, PowerPoint), project management software, and document management systems.
Ability to prioritize and multitask in a fast-paced environment, as well as adapt to new software or technology platforms.
Problem-solving and critical thinking abilities.
Ability to work independently as well as collaboratively within a team.

Nice To Haves

High school diploma or equivalent (associate degree preferred).
2+ years of experience in an administrative support role in construction or industrial services (heavy civil construction experience is a plus).
Experience in client management or customer service is a plus.

Responsibilities

Coordinate and schedule meetings, appointments, and project-related activities.
Assist with the preparation, editing, and distribution of project documentation and reports.
Maintain and organize project files, records, and documentation in both physical and electronic formats.
Work closely with local and state agencies to help deal with permitting, registering bonds, etc.
Prepare and process project-related invoices, purchase orders, and expense reports.
Assist with project logistics, including equipment and material procurement and coordination.