Part-Time Temporary Office Administrator

Houston Ballet•Houston, TX

2d•Onsite

About The Position

Houston Ballet is seeking a part-time Office Administrator for its Production Department. This is an hourly, temporary position, scheduled to last from the end of August 2026 until mid-November 2026. The role involves approximately 4 hours per day, with flexible scheduling options. The Office Administrator will cover for a Production Operations team member on leave, handling tasks such as managing incoming emails, assisting with Houston Ballet rentals, providing contractual information to union representatives, managing shipping logistics, tracking the department budget, and performing general office duties.

Requirements

Familiarity with MS Office Products
Data entry and data management skills
Valid Driver’s License
Strong work ethic
Ability to manage multiple projects at once
Detail-oriented with excellent problem-solving skills
Great communicator and an active listener
Ability to work as a team member & collaborate with others

Nice To Haves

Knowledge of Dance/Theatre/Performing Arts preferred, but not required

Responsibilities

Manage incoming season rentals and outgoing Houston Ballet rentals, including drafting contracts and invoicing.
Maintain physical and digital filing systems.
Answer phone calls, respond to emails, and handle other digital queries and correspondence.
Develop and maintain relationships with vendors and place orders.
Arrange and manage all local and international shipping/customs paperwork for rentals and tours.
Filter production requests to the appropriate personnel and follow up on job completion.
Assist with Houston Ballet crew contracts, touring contracts for traveling crew heads, and designer contracts.
Maintain relationships with IATSE Local #51, IATSE Local #896, IATSE National Benefits, United Scenic Artists, and Wortham Center Operating Company.
Book travel for incoming artists in collaboration with the Company Manager.
Assist during production weeks by arranging street permits and security for load-in and load-outs, ordering crew food, and running miscellaneous errands.