Office Administrator & Receptionist

VASA FITNESS • Greenwood Village, CO

14d • $22 - $23 • Onsite

About The Position

Looking for a role where you're the heartbeat of the office and the first smile people see each day? As the Receptionist / Office Administrator at VASA Fitness' corporate office, you'll play a vital role in shaping the daily employee and visitor experience. This role blends front-desk presence with hands-on office coordination, facilities support, and administrative partnership across teams. If you're organized, service-driven, and love creating a welcoming, well-run environment where people can do their best work, this is your moment to make an impact.

Requirements

• 2+ years of experience in reception, office management, administrative, or similar roles
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Professional, customer-service-oriented approach
• Proficiency in Microsoft Office or Google Workspace
• Ability to manage multiple priorities with attention to detail

Nice To Haves

• Experience in a corporate or multi-department office environment
• Familiarity with facilities coordination or vendor management
• Experience supporting HR or People Operations teams

Responsibilities

• Greet and welcome guests, candidates, vendors, and employees with professionalism and warmth
• Answer, screen, and route incoming calls and emails
• Manage front desk operations and maintain a polished, professional reception area
• Coordinate visitor access, meeting room reservations, and office schedules
• Maintain consistent on-site coverage during regular business hours, Monday--Friday
• Oversee day-to-day office operations to ensure a smooth and efficient workplace
• Manage office/kitchen supply ordering, kitchen cleanliness, copy equipment, and shipping packages via FedEx/USPS.
• Checking mailbox daily, along with receiving FedEx drop offs and dispersing mail to proper departments
• Coordinate with building management, vendors, and service providers (cleaning, maintenance, IT, etc.)
• Support office moves, onboarding logistics, and special events or meetings
• Ensure office policies, safety procedures, and workplace standards are followed
• Provide administrative support to People Operations, Leadership, and other departments as needed
• Assist with onboarding logistics for new hires (badges, workspace setup, welcome materials)
• Help plan and execute employee engagement activities, meetings, and events
• Maintain organized records, files, and documentation

Benefits

• Wellness is a priority! All employees receive two complimentary gym memberships--one for you and one to share--plus discounted personal training sessions.
• All employees are eligible to participate in 401(k) options, and the Employee Assistance Program -- FREE therapy, financial advising, legal advice, and more.
• 40 hours/week: Health/Dental/Vision benefits, Paid Parental Leave, Flexible Vacation Plan & Paid Holidays.
• COMPENSATION: Pay Range is $22-$23 per hour

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed