Office Administrator II General Admin

Builders FirstSource•Phoenix, AZ

4d•Onsite

About The Position

Responsible for performing a variety of administrative and office operations support activities for one or more people or departments. This job may be perfect for you if you enjoy data entry, are adept at multitasking, and have impeccable organization skills and great attention to details. The ideal candidate must possess an exceptional skill in listening, communication, organization, multi-tasking and attention to detail. This person needs to be a highly efficient, organized, resourceful, and reliable individual who can hit the ground running.

Requirements

High school diploma or General Education Degree (GED) and 2 years administrative or related experience; or an equivalent combination of education and experience
Excellent customer service skills
Strong verbal and written communication skills
Ability to organize, prioritize and efficiently manager projects
Ability to apply common sense understanding to carry out written or oral instructions
Proficiency in Microsoft Office Suite

Nice To Haves

Passionate and proficient
Enjoy data entry
Adept at multitasking
Impeccable organization skills
Great attention to details
Exceptional skill in listening
Highly efficient, organized, resourceful, and reliable individual who can hit the ground running

Responsibilities

Creating Sales orders and work orders
Provide support to answer phones, when necessary
Enter data in specific data fields
Compile, sort and verify the accuracy of data before entered
Locate and correct data entry errors
Adapt to shifting priorities, demands, and timelines and tasks
Demonstrate flexibility to adapt to changes in procedures
Excellent time management & communication skills, multitask and communicate well with individuals of all backgrounds
High attention to detail and proven ability to follow standard procedures is a requirement
Proficiency with Microsoft Office Suite software - Word, Excel, and Outlook
Store completed documents in appropriate locations
Attendance is essential in this position
Coordinates workflow and communications between operating units, vendors, and customers to support day-to-day administrative and operational process
Serves as a resource on all office policy, methods & procedures and perform data entry and retrieval functions
May respond to non-routine information requests
Assists with the preparation of reports and perform various accounting, compliance, inventory, or HR related duties as requested
Arrange meetings, schedule appointments and make travel reservations
Assists with HR processes and coordinate HR data transfer to regional HR
May assist with sales orders, invoicing, customer accounts, and provide similar sales transaction support as requested
Understands and observes all safety procedures and practices in order to prevent injury to self or co- workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures