Office Administrator – Finance & HR Support
About The Position
Office Administrator – Finance & HR Support The Chimney Guys is seeking a detail‑oriented Office Administrator – Finance & HR Support to help ensure the accuracy, consistency, integrity, and organization of our back‑office operations and keep daily processes running smoothly. This role works closely with the Financial Manager and company leadership to manage Accounts Payable, Accounts Receivable, HR administration, and the office systems that ensure smooth, daily operations and reliable financial reporting. It is a tactical, execution-focused leadership position for someone who thrives on accuracy, follow-through, and clear systems. This is not a management or accounting strategy role - it's a critical support seat that helps protect cash flow, vendor relationships, employee compliance, and internal organization as the company continues to grow.
Requirements
- Associate's or Bachelor's degree in accounting, business administration, or a related field (or equivalent experience)
- Practical experience with accounts payable, accounts receivable, and office administration
- Prior experience in office administration, bookkeeping support, or admin roles
- Familiarity with job costing and basic bookkeeping principles
- Familiarity with standard office administrative practices
- Experience handling confidential financial and employee information
- Proficiency in QuickBooks, GSuite (especially Sheets), and familiarity with CRMs like ServiceTitan (preferred) or similar.
- Strong attention to detail and organization
- Comfort working with numbers, invoices, and documentation
- Ability to follow systems and meet deadlines consistently
Nice To Haves
- Experience in a home services, construction, or trade-based company
- Familiarity with Excel
- Experience supporting HR administration and payroll coordination
- Experience supporting payroll or HR documentation
Responsibilities
- Accounts Payable & Receivable Support
- Enter and process vendor invoices accurately
- Match invoices to purchase orders and packing slips
- Send customer invoices for completed jobs
- Record payments and track outstanding balances
- Perform routine AR follow-ups using established procedures
- Payroll & Office Administration
- Track PTO, attendance, and time-off requests
- Prepare payroll inputs for review and submission
- Maintain organized vendor, payroll, and administrative files
- Follow internal checklists and SOPs
- Human Resources Administration
- Maintain employee personnel and onboarding files
- Assist with onboarding and offboarding paperwork
- Track required HR documentation and notify leadership of gaps
- General Office Support
- Communicate with internal teams to resolve missing info or billing issues
- Escalate discrepancies or questions outside your authority
- Maintain confidentiality of financial and employee information
Benefits
- Paid Time Off (PTO)
- Stable, full-time, in-office position
- Training on systems and processes
- Supportive leadership and clear role boundaries
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
