Office Support Administrator II

Garver • Harlingen, TX

18h • Onsite

About The Position

We are looking for an Office Support Administrator II in our Harlingen, TX office. This role provides above basic level administrative support, which includes assisting the Regional Office Administrator (ROA) with office-wide administrative and coordination activities which include project management, task management, and office newsletter communication as well as assisting in various corporate tasks as needed. Essential Functions Ensures cleanliness of all office areas (outside of janitorial services). Orders, check ins, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.). General typing, copying, printing, binding. Scans and sends documents to clients, sub-consultants, and other Garver offices. Scans documents to electronic files. Basic data entry in information systems and databases. Assists with fleet vehicle tag renewals. Plans, coordinates, executes, facilitates, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.). Assists with travel arrangements. Coordinates meetings and lunch and learns (meals, venue, AV, etc.). Assists with agendas and meeting minutes, and attend meetings as needed. Codes, routes, tracks, and records office related invoices/expenses. Prepares expense reports. Maintains calendars for staff, conference rooms, vehicles, etc. Generates simple documents such as letters, memos, spreadsheets, and presentations. Generates weekly Office newsletter. Provides dedicated administrative support to the ROA, including agenda generation for leadership meetings, coordinating office planning efforts, project management and coordination, and other administrative tasks. Drives and champions Garver culture initiatives/Garver Ambassador. Other duties as assigned. This job description is intended to be generic in nature and may not include all assigned duties and responsibilities.

Requirements

• High School Diploma or equivalent
• 3 or more years of professional experience
• Valid Driver’s License
• Knowledge of: Standard office equipment
• Microsoft Office Word processing, spreadsheets, presentations, and document creation
• Skill In: Project Management
• Change Management
• Organizational and prioritization skills
• Communication and teamwork
• Data entry/keyboarding
• Customer service
• Ability Have exceptional attention to detail and follow through
• Capability to become trainer within the office support track
• Operate standard office equipment (printing, scanning, faxing, copying, etc.)
• Problem-solve and assist team(s) as needed
• Ability to sit for long periods of time
• Lifting or carrying up to 30 pounds
• Pushing or pulling
• Keyboarding
• Driving
• Stooping, crouching, or kneeling
• Ability to hear, understand, and distinguish speech to communicate in-person and on the telephone
• Visual acuity to read printed materials and screens
• To be considered, applicants must provide a cover letter with their application

Nice To Haves

• College level courses or professional certifications
• Basic IT experience
• Asana (preferred)
• Mailchimp (preferred)

Responsibilities

• Ensures cleanliness of all office areas (outside of janitorial services)
• Orders, check ins, and distributes general office supplies (coffee, vending, break room, restroom, mailroom, etc.)
• General typing, copying, printing, binding
• Scans and sends documents to clients, sub-consultants, and other Garver offices
• Scans documents to electronic files
• Basic data entry in information systems and databases
• Assists with fleet vehicle tag renewals
• Plans, coordinates, executes, facilitates, and cleans up office events (holiday party, summer picnic, retirements, morale, etc.)
• Assists with travel arrangements
• Coordinates meetings and lunch and learns (meals, venue, AV, etc.)
• Assists with agendas and meeting minutes, and attend meetings as needed
• Codes, routes, tracks, and records office related invoices/expenses
• Prepares expense reports
• Maintains calendars for staff, conference rooms, vehicles, etc.
• Generates simple documents such as letters, memos, spreadsheets, and presentations
• Generates weekly Office newsletter
• Provides dedicated administrative support to the ROA, including agenda generation for leadership meetings, coordinating office planning efforts, project management and coordination, and other administrative tasks
• Drives and champions Garver culture initiatives/Garver Ambassador
• Other duties as assigned

Benefits

• Garver offers its employees programs such as company-paid professional memberships, company support for industry licenses and continuing education opportunities that foster a progressive atmosphere.
• Garver provides the tools, resources, and environment to develop leaders, stimulate ideas, and accomplish projects.
• By offering highly competitive salary packages, attractive benefits, and a comprehensive wellness program; Garver walks the talk when it comes to work-life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED