Office Administrator & Executive Support

The Coca-Cola Company•Plano, TX

1d•$80,300 - $95,700•Onsite

About The Position

At The Coca‑Cola Company, we’re driven by a shared purpose — to refresh the world and make a difference. Our success depends on the strength of our people and the efficiency of our operations. As an Administrative Assistant within the Operations Function for the North America Operating Unit, you will play a vital role in supporting leaders and teams that keep our business running seamlessly. This role provides the opportunity to work cross‑functionally and contribute to high‑impact initiatives that touch every part of our North America operations. The ideal candidate brings professionalism, proactive thinking, and a spirit of collaboration to a dynamic, fast‑paced environment. You will manage calendars and logistics, coordinate communication efficiently, and ensure smooth execution of essential administrative processes. This position is perfect for someone who is organized, resourceful, and energized by working with diverse teams across multiple business areas. This role reports to our office located in Plano, TX Monday - Friday.

Requirements

High school diploma required
Minimum 2 years in an administrative or support role within a corporate environment
Exceptional organizational and time‑management skills, with the ability to manage multiple priorities simultaneously.
Strong interpersonal and written communication skills with the ability to build relationships across teams and functions.
Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, Teams, and Outlook.
Demonstrated ability to handle confidential information, use discretion, and exercise sound judgment.
Proven ability to coordinate logistics, manage travel schedules, and support executive calendars with accuracy and efficiency.
Resourceful problem solver who adapts quickly to changing priorities and environments.
Attention to detail and a proactive approach to anticipating needs or resolving challenges before they arise.
Comfort using collaboration tools and digital platforms to track work, share information, and manage workflows.
Skills: Communication, Computer Applications, Database Management, Data Compilation, English Grammar, Executive Support, Microsoft Office, Microsoft SharePoint, Office Administration, Payroll, Processing Expense Reports, Purchase Orders, Travel Coordination
All applicants must be currently authorized to work in the United States on a full-time basis and must not require The Coca-Cola Company's sponsorship to continue to work legally in the United States.

Nice To Haves

college coursework or degree in Business Administration, Communications, or related field preferred.
experience in operations, sales, or professional services a plus.

Responsibilities

Manage and prioritize executive calendars, schedule meetings, and anticipate needs to ensure business continuity and minimal interruptions.
Coordinate end‑to‑end travel and expense processes in alignment with The Coca‑Cola Company’s Travel Policy, ensuring accurate documentation and compliance.
Organize internal and external meetings, including preparing materials, scheduling facilities, planning hospitality, and supporting visiting leadership.
Handle general administrative tasks such as document preparation, scanning, copying, filing, and data entry with precision and confidentiality.
Maintain accurate records, assist with departmental budgets or project tracking, and update relevant databases or shared platforms.
Support minor project activities including timelines, status tracking, and coordination between cross‑functional teams.
Serve as a professional contact for internal and external stakeholders, fostering clear, respectful, and collaborative communication.
Assist with onboarding coordination, supply ordering, and system entries related to internal operations or departmental functions.
Lead and coordinate activities related to the move to a new office location for the Operations Function.
Partner with Facilities, Procurement, and IT to plan and execute all aspects of the workspace setup, including furniture, technology, and equipment installation.
Manage logistics for the office transition, ensuring readiness, organization, and functionality of the new workspace.
Serve as the main resource for day‑to‑day office operations, vendor coordination, and facility upkeep following the move.
Support employees through the transition process, communicating updates and ensuring continuity of essential services.
Identify process improvement opportunities and contribute ideas that support efficiency, technology adoption, and enhanced team productivity.
Partner closely with other administrative professionals across North America to support organizational events and shared initiatives.