Office Administrator/Bookkeeper

New Level Resources • Camarillo, CA

2d • $25 - $30 • Onsite

About The Position

The Office Administrator / Bookkeeper is a key internal team member responsible for ensuring the smooth day-to-day operations of our office while managing essential accounting functions. This role is ideal for someone who is highly organized, detail-oriented, service-driven, and comfortable balancing administrative and financial responsibilities in a dynamic consulting environment.

Requirements

• Minimum 2 years of office administration and accounting experience
• High School Diploma or equivalent required
• Valid CA Driver’s License and proof of insurance (or reliable transportation for local errands and client visits)
• Strong understanding of the full accounting cycle
• Proficiency in QuickBooks and Excel
• Strong Microsoft Office skills (Word, Outlook, Excel)
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Professional discretion and high level of confidentiality
• Positive, service-oriented mindset
• Ability to work independently and collaboratively

Responsibilities

• Record, classify, and summarize financial transactions
• Manage accounts payable and receivable, including invoice processing and payment tracking
• Maintain and update the general ledger in QuickBooks (Online or Desktop)
• Reconcile monthly credit card statements and support account audits
• Conduct weekly bank deposits and track pass-through expenses
• Manage shared accounting inbox and respond to financial inquiries
• Coordinate with external bookkeeping/accounting vendors
• Track weekly team billing hours
• Process semi-monthly billing and client invoicing
• Oversee day-to-day office operations (supplies, mail, inventory, scheduling)
• Answer and direct calls using the office phone system
• Greet clients and visitors with professionalism and warmth
• Coordinate meetings, travel, and company events
• Perform general clerical duties (copying, scanning, formatting, correspondence)
• Maintain office equipment and vendor relationships
• Support internal communications and company-wide initiatives
• Conduct background checks and reference verifications
• Assist with HR document preparation and formatting
• Provide scheduling and administrative support to HR Advisors
• Maintain strict confidentiality with client and employee information

Benefits

• Comprehensive health, dental, and vision coverage
• 401(k) retirement plan
• Generous Paid Time Off
• Paid Sick Leave
• Paid Leave (Jury Duty, Bereavement leave, etc.)
• Opportunity to work with a mission-driven HR consulting firm
• Collaborative, supportive team environment
• Exposure to diverse industries and client operations
• Professional development and growth opportunities
• Meaningful work aligned with people-first values

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED