Office Manager/Bookkeeper

Human Services Consultants•Phoenix, AZ

About The Position

We are growing! Human Services Consultants is a foster care agency specializing in therapeutic foster care. We've been around since 2000 and we've been training and licensing qualified families to assist in healing trauma experienced by children and adolescents. HSC aims to provide community-based services to children and families that promote and enable self-sufficiency and stability. HSC realizes the value of every child, and their right to live in a healthy environment that offers the opportunity for a good life. We are currently looking for a Licensing & Clinical Support Specialist to help us grow our foster family census. Position Summary We’re seeking a detail‑oriented, mission‑driven Office Manager/Bookkeeper to steward day‑to‑day financial operations, maintain accurate records, and partner with leadership and an external accounting firm to ensure timely, reliable monthly reporting. This role consolidates bookkeeping, payroll coordination, compliance, and administrative functions to support our organization’s mission and values.

Requirements

Proven bookkeeping/accounting experience.
Proficiency with QuickBooks Online or similar software.
Proficiency with Microsoft Excel related to finance
Strong attention to detail and organizational skills; ability to manage multiple priorities independently.
Clear and collaborative communication skills.

Nice To Haves

3+ years bookkeeping, accounting, or nonprofit financial management.
Associate or bachelor’s degree in accounting, finance, or related field.
Familiarity with foster care and/or non-profit environments.

Responsibilities

Financial Management & Accounting Maintain accurate, timely financial records in accordance with GAAP.
Record day‑to‑day transactions (A/P, A/R, grants, payroll entries).
Reconcile bank accounts, credit cards, and other accounts; prepare journal entries.
Prepare or support monthly reporting (P&L, balance sheet, cash flow) and monthly close.
Prepare documentation for audits, contract reporting, and board/leadership review.
Issue checks and make online payments.
Maintain organized and confidential financial records.
Payroll & Compliance Oversee biweekly payroll and maintain payroll records.
Ensure compliance with federal, state, and financial regulations.
Insurance & Risk Management (If Applicable) Manage insurance policies (liability, property, workers’ comp, etc.), including renewals, claims, and documentation.
Collaboration & Planning Support budgeting, forecasting, and expense tracking aligned with mission and resources.
Model and uphold the organization’s mission and values through ethical financial stewardship
Office Management Support office with office supplies, vendor management, arranging for maintenance as needed