Office Administrator / Archivist

New York Life Insurance Co•New York, NY

10d•Hybrid

About The Position

New York Life Investment Management (NYLIM) is a Top 30 Largest Money Manager with over $800 billion in assets under management. NYLIM combines specialized expertise with the strength of New York Life to serve institutional, retail, and insurance clients. The platform is built on disciplined active management and a long-term partnership approach. NYLIM is seeking an Administrator / Library Archivist to manage private placement documentation, handle NAIC filings, support annual updates for Business Continuity and Records Retention plans, and perform various office management functions.

Requirements

High School Diploma or Associate Degree in Business Administration
Minimum of 5 years related experience
Advanced PC skills, including Excel, Word, PowerPoint and SharePoint
Strong oral and written communication skills
Effective interpersonal and customer relation skills
Strong attention to detail

Responsibilities

File, catalogue, maintain and archive private placement documentation, monitoring the group inbox
Ensure timely and accurate NAIC filings
Assist with the annual updates of both the Business Continuity and Record Retention plans
Process expenses and initiate requests for vendor invoices
Administer the process of on-boarding new employees which include the procurement of hardware i.e.: computers, phones, printers, etc.
Act as liaison between employees and building services to ensure requests are fulfilled
Assist with ordering office supplies in close coordination with group admin assistants
Assist with various administrative tasks as needed i.e.: catering, reserving conference rooms for meetings
Maintain positive and collaborative working relationships with manager, co-workers and colleagues