Office Administrative Coordinator

Weston & Sampson • North Charleston, SC

1d • Hybrid

About The Position

Weston & Sampson is seeking a dependable, organized, and proactive Part-Time Office Administrative Coordinator to support day-to-day operations at its North Charleston, South Carolina office. The role supports office staff and helps maintain an organized, welcoming, and productive workplace through general administration, office organization, supply management, mail handling, meeting preparation, and operational support. The position is part-time, approximately 12–20 hours per week, typically in the office 2–3 days per week, with flexible scheduling coordinated around office needs and team priorities.

Weston & Sampson is a 100% employee-owned interdisciplinary firm offering design, engineering, and environmental services. Founded in 1899, the company has more than 1,000 employee-owners and works on projects intended to improve communities and protect and enhance natural and built environments. It describes its culture as collaborative, inclusive, and grounded in respect for employees’ ideas, and emphasizes meaningful work, employee ownership, growth opportunities, a flexible workplace, and a strong culture of collaboration, inclusion, and recognition.

Requirements

• High school diploma or GED.
• At least 5 years of administrative or office support experience.
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel.
• Proficiency with Microsoft Teams for internal communication, collaboration, and virtual meetings.
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and prioritize effectively.
• A proactive, service-oriented approach and willingness to assist colleagues with varied office needs.
• Ability to work independently, exercise good judgment, take initiative, and follow assignments through to completion.
• Strong written and verbal communication skills and a professional, friendly demeanor.
• Reliability, flexibility, and commitment to maintaining an organized and productive workplace.

Responsibilities

• Coordinate daily office operations and help maintain an organized, professional, and welcoming workplace.
• Receive, sort, and distribute incoming mail and packages, and coordinate outgoing mail as needed.
• Keep shared spaces, supply areas, and common areas orderly and presentable.
• Prepare conference rooms for meetings, keep them clean and organized, and assist with meeting materials and logistics.
• Monitor office supply inventory and place orders as needed.
• Provide day-to-day administrative assistance to employees and respond to general office requests.
• Prepare, format, and organize letters, reports, spreadsheets, tables, and other documents for project teams and office operations.
• Assist with administrative aspects of contracts, including requesting insurance certificates, coordinating bond documentation, and obtaining required signatures.
• Monitor and respond to routine emails and phone messages, direct inquiries to appropriate team members, and provide timely follow-up.
• Assist with scheduling, filing, data entry, document organization, and other general administrative duties.

Benefits

• Flexible scheduling and hours.
• Flexible workplace.
• Growth opportunities through mentorship, diverse projects, and advancement pathways.
• Meaningful work contributing to projects that protect and enhance natural and built environments.
• Employee ownership and shared contribution to company success.
• Collaborative, inclusive culture that values recognition.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED