Office Administrative Assistant

Westwin Elements•Oklahoma City, OK

6h•$40,000 - $40,000

About The Position

We are seeking a reliable and organized Office Administrative Assistant to support daily office operations and executive leadership. This full-time role offers an annual salary of $40,000, 100% employer-paid medical, dental, and vision insurance, and equity gifted as part of total compensation, along with paid time off and company holidays. The position provides direct exposure to executive leadership, hands-on involvement in company operations, and opportunities for professional growth and advancement.

Requirements

High school diploma or equivalent required
Prior experience in an administrative or receptionist role preferred
Proficiency in Microsoft Office (Word, Excel, Outlook)
Strong verbal and written communication skills
Excellent organizational and time-management abilities
High attention to detail and accuracy
Ability to handle confidential and sensitive information with discretion
Professional, friendly demeanor with a customer-service mindset
Ability to work independently with minimal supervision
Flexibility to adapt to changing priorities and workload

Responsibilities

Greet and assist visitors in a courteous and professional manner
Respond to general inquiries from clients, partners, and the public
Manage incoming and outgoing mail, emails, and correspondence
Schedule appointments and maintain calendars for executives and staff
Provide administrative support including data entry, filing, and document preparation
Coordinate meetings, conferences, and internal events as needed
Maintain office supply inventory and place orders when necessary
Perform basic bookkeeping tasks, including invoicing and expense tracking
Assist with special projects and ad hoc administrative tasks as assigned