Administrative / Office Assistant
About The Position
About the Role Ambassador Worldwide Protection Agency, a leading U.S. Government security contractor, is seeking two detail-oriented and organized Administrative Office Assistants to join our team. This is a "true" office support role focused on the essential daily operations of a private protective agency. The successful candidate will be responsible for maintaining office efficiency, managing complex schedules, and ensuring accurate payroll processing. Key Responsibilities: Payroll & Scheduling: Manage employee schedules for a high-volume workforce using Belfry and coordinate with the payroll department via ADP to ensure accurate and timely compensation. Office Administration: Prepare documents, reports, and invoices; manage the ordering of office supplies and maintain organized filing systems. Record Keeping: Gather, review, and maintain sensitive records, including supporting documentation, authorizations, and employee license/certification renewals. Compliance: Ensure company policies and procedures are followed and maintain strict confidentiality regarding all agency business. Operational Support: Conduct research for agency projects and recommend improvements to streamline daily business efficiency. Recruitment Support: Assist in the recruitment process and facilitate the onboarding of new personnel.
Requirements
- Strong knowledge of office operational procedures and record-keeping practices.
- Proficiency in computer applications, specifically spreadsheets (Excel), word processing (Word), calendar management (Outlook), and database software.
- Ability to analyze facts, figures, and processes to provide clear and accurate reports.
- Excellent written and oral communication skills to interact professionally with both clients and agency personnel.
- A results-oriented mindset with high levels of thoroughness, dependability, and good judgment.
- The ability to learn and adapt to industry-specific laws, regulations, and evolving company policies.
Nice To Haves
- Experience with Belfry (scheduling) and ADP (payroll) is a significant plus.
Responsibilities
- Manage employee schedules for a high-volume workforce using Belfry and coordinate with the payroll department via ADP to ensure accurate and timely compensation.
- Prepare documents, reports, and invoices
- Manage the ordering of office supplies and maintain organized filing systems.
- Gather, review, and maintain sensitive records, including supporting documentation, authorizations, and employee license/certification renewals.
- Ensure company policies and procedures are followed and maintain strict confidentiality regarding all agency business.
- Conduct research for agency projects and recommend improvements to streamline daily business efficiency.
- Assist in the recruitment process and facilitate the onboarding of new personnel.
Benefits
- Access to Paid Time Off (PTO), health, dental, and vision insurance plans, along with eligibility for performance-based bonuses.
- Access to ongoing training and development resources within a premier global security agency.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
