Office Administrative Assistant

AtkinsRéalis•Orlando, FL

1d•Onsite

About The Position

We are seeking an Office Administrative Assistant to join our team in Orlando, FL to provide senior-level administrative support to our Orlando office, as well as receptionist support as necessary. This position requires to be on-site Monday through Friday.

Requirements

High school diploma (or equivalent) plus eight years related experience OR an Associate’s Degree in a related administrative field plus six years related experience is required.
Solid communication, interpersonal and organizational skills.
Excellent grammar and proofreading skills.
Minimum word processing speed of 65 wpm.
Proficient in Microsoft Office (Word, Excel, Outlook and Power Point).
Job requires ability to process paper/electronic documents and operate computer keyboard.
Ability to retrieve and file folders.
Ability to communicate effectively, both verbally and in written form.

Nice To Haves

Bilingual in Spanish preferred.
Local travel may be required.

Responsibilities

Prepares and/or distributes special, recurrent or one-time documents, reports, analyses as requested.
Completes data entry and word processing as requested.
May assist in the preparation of proposals, contracts and presentations.
May support large outgoing mailings and distributions (paper and/or electronic).
May make travel and meeting arrangements; assist in maintaining agendas, schedules and itineraries; and/or prepare expense reports.
May maintain file systems, and/or file documents and correspondence.
May coordinate archiving of files and other materials, making necessary arrangements for pickup and preparing items according to storage company's requirements.
May maintain log for conference room reservations, and assist with setting up rooms for meetings, luncheons, or presentations.
May be called upon to organize and coordinate employee welfare or marketing-related activities such as luncheons, exhibits, receptions, charity drives and/or other company functions.
May serve as primary office receptionist, greeting visitors and answering incoming calls and directing further as needed/appropriate and assigning visitor passes if required by office.
May arrange for courier services when requested, and/or distribute incoming and outgoing mail.
May coordinate and maintain inventory on supplies for office such as for mailing, copier, medicine trays, and coffee stations, including maintaining necessary supplies in stock and well organized in supply rooms, copy rooms, conference rooms, and coffee stations; determining supplies needed and routing for approval; placing orders after approval is received; receiving and distributing supplies.
May do troubleshooting of building equipment problems and place calls for maintenance and repair.
Provides other general office support as needed, such as sending faxes, running errands and making deliveries outside office building.
Performs such other duties as the Supervisor may from time to time deem necessary.