Office Administrative Assistant to Legal Counsel

Fort Smith Public Schools•Fort Smith, AR

8d•Onsite

About The Position

This position provides administrative support to Legal Counsel, ensuring efficient operation of the legal department. Key responsibilities include calendar management, document organization, correspondence formatting, and assisting with legal research and FOIA requests. The role requires strong organizational, computer, and communication skills, with a commitment to maintaining confidentiality and adhering to district policies.

Requirements

High school diploma or equivalent required
Strong computer skills and proficiency in Microsoft Office (Word, Excel, and PowerPoint) and Google Suite (Docs, Sheets, Slides)
Strong organizational and interpersonal skills
Must have the ability to lift at least 20 pounds occasionally.
Ability to endure prolonged standing, walking, sitting, kneeling, occasional reaching above the head or the shoulders, bending, squatting.
Maintain prompt and regular attendance
Maintain confidentiality.
Present and communicate in a professional manner.
Ensure compliance with district policies and state regulations.
Demonstrates the ability to maintain positive professional working relationships with others
Maintains emotional control under stress.

Nice To Haves

Educational office training preferred
Familiarity with, or commitment to learning district policies

Responsibilities

Assist with the scheduling and management of legal counsel’s calendar, including scheduling meetings, tracking essential tasks, and legal deadlines.
Maintain and update records, including invoices, receipts, and expense reports.
Organize and file documents in a systematic and easily retrievable manner, streamlining document management systems.
Verify data for accuracy and completeness, identifying discrepancies for correction.
Assist with review and formatting of legal correspondence, contracts, notices, agendas, and briefs as directed by legal counsel.
Assist legal counsel in creating educational and training presentations.
Assist with Freedom of Information Act (FOIA) requests, including logging and tracking requests, calendaring response deadlines, and gathering records for counsel review.
Assist legal counsel with legal research, including searching and retrieving relevant statutes, case law, and regulations.
Open, sort, and distribute interoffice and regular mail.
Input data for recordkeeping in multiple software systems.
Respond to written and verbal inquiries from a variety of internal and external sources.
Monitor copy and fax machines, and telephones, and place service calls as necessary.
Produce brochures, handbooks, notebooks, flyers, and meeting agendas.
Type correspondence, reports, process evaluations, and perform general filing and typing.
Answer phones, make appropriate calls as directed, receive messages, and respond to inquiries from staff, parents, or patrons.
Attend meetings/trainings as required by administration.
Maintain confidentiality.
Present and communicate in a professional manner.
Ensure compliance with district policies and state regulations.
Collaborate with other departmental staff to streamline processes and improve overall operations.
Maintain positive professional working relationships with others.
Maintain emotional control under stress.
Other duties as assigned by supervisor.