Office Administrative Assistant/Coordinator

McKim and Creed • Charleston, SC

18h • Onsite

About The Position

The Office Administrative Assistant/Coordinator plays a pivotal role in the smooth operation of Survey, SUE, and Engineering operations. In addition to expected office logistics, you'll be responsible for overseeing training, onboarding, and safety of all Charleston team members. Keeping the team’s workspace organized, clean and efficient is crucial, including managing supply inventories. This role includes working with the company’s Fleet Manager to ensure all vehicles are safe and authorized. You will also be responsible for coordinating and creating team expense reports as well as verifying team timesheets..

Requirements

• Computer Skills including Outlook, Word and Excel
• Must be a solution-oriented, self-motivated team player
• Excellent communication skills, oral and written
• Should be able to think quickly on your feet
• Must be punctual & reliable; Geomatics work hours are 7a.m. to 5p.m; additional hours may be required at times
• High school diploma
• Valid driver’s license

Nice To Haves

• An Associate’s degree
• Previous administrative experience working in a civil engineering, architectural, construction, or surveying firm
• Certification of any Microsoft product(s)
• Experience with BST and/or Pyramid software
• Willingness to learn new things, accept responsibility, and look for new ways to contribute
• Positive customer service orientation

Responsibilities

• Manage the front desk /reception area
• Assist with data entry, filing and office/workflow organization
• Create expense reports , coordinating efforts to obtain receipts from crew members and management team
• Verify SUE/Survey timesheets
• Oversee Monday morning safety meeting ; prepare safety handout by EOD on Fridays; handle room reservations
• Assist with field crew needs
• Reconcile credit cards
• Assist with coordinating PTO requests and updating work schedules for the field crews
• Handle tag renewals & registrations for fleet vehicles ; coordinate with Fleet Manager
• Coordinate fleet maintenance / truck repairs; handle equipment updates/updating fleet information as needed
• Maintain a current list of employee certifications , i.e., CCS cards, PowerSafe cards, CPR; schedule the renewal of employee certifications to avoid expirations
• Manage inventory of water/Gatorade, P.P.E. (Personal Protective Equipment), field supplies and office supplies, ordering as needed
• Meet with management team a minimum of once per week for team updates
• Oversee Geomatics employee training and onboarding, obtaining necessary authorizations & clearances
• Run errands , i.e., courthouse research, deliver DOT documents, etc
• Work with Geomatics team to keep assigned areas of building organized and clean
• Maintain Geomatics employee birthday and anniversary list
• Plan and schedule office events , Geomatics & entire office
• Coordinate office equipment maintenance/repairs
• Assist with organization of offsite storage
• Remotely assist with our Greenville location as needed

Benefits

• Join a company that puts its employees first
• Ranked as one of the Best Firms to Work For
• Employee Stock Ownership Plan (ESOP): All employees are owners & benefit from profits earned
• Competitive pay + paid holidays, bereavement and parental, medical, and military leave
• Multiple office locations to work from: Stick close to home or travel for a change of scenery
• Growth opportunities & training: Grow confidently in your career with our mentoring & training options
• Professional development: Tuition reimbursement, early career professional program, online courses & more
• Work that makes a difference: See the direct impact your work has on our communities
• Collaborative, supportive team: People to help you solve problems, cheer successes & encourage you along the way

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees