Office Administration Manager - Oklahoma City (Grade 24)

PACCAR•Oklahoma City, OK

2d•$80,800 - $111,200•Onsite

About The Position

Under the direction of the Distribution Center (PDC) Manager, The Office Administration Manager is responsible for all office activities including MRO purchasing, facilities maintenance, RF equipment, capital fixed assets and supervising the administrative team. This role serves in the important role of on-site liaison to Human Resources with oversight and guidance from the Human Resource Business Partner.

Requirements

Bachelor's degree required. Focus on business, logistics, human resources, or related area preferred.
Minimum 2 years of leadership experience required.
Ability to influence others through clear communication of expectations.
Ability to present and communicate to all levels of management.
Intermediate PC skills required: MS Office Suite (including: Access, Word, Excel and PowerPoint), AutoCAD

Nice To Haves

Master's degree is a plus.
Demonstrated abilities in project management.
MRO and procurement experience preferred
Experience in manufacturing, logistics, human resources, and customer service experience preferred.
Mechanical aptitude is a plus.
Experience with ISO systems highly desirable.
Multi-lingual skills highly desirable.
HRCI (PHR / SPHR), SHRM (CP / SCP) certification is a plus.
Six Sigma Trained: Lean or Green Belt preferred.
Willing to relocate in near future required (continental U.S.) preferred.

Responsibilities

Plan and coordinate multiple facility tours/events for employees, suppliers, dealers, and customers on a weekly basis.
Coordinates work with numerous contractors and vendors to ensure building and surrounding property are always maintained.
Prepares all necessary reports for Parts Division and Corporate. Maintains fixed asset listings and supports preparation of operating and capital budgets. Maintenance/Repair/Operations (MRO) Purchasing and reconciliation including incorporating bid requests for competitive quotes.
Liaison between I.T. & facility coordinating system changes, server room updates and training. Maintain tracking for all RF equipment inventory and service support.
Oversight of the ISO 9001, ISO 45001 and ISO 14001 systems in the PDC. Ensure teams are in place to actively promote continuous improvement of Quality, Healthy & Safety and Environmental processes in the PDC.
Activities in operations control such as logistic vendor scheduling, live load control and activities related to enhance load balancing.
Schedules trailer inbounding with material logistics group.
Delegates any administrative support tasks from PDC Manager, Assistant PDC Manager and Supervisory staff. Develop and maintain working knowledge with production processes and serve as primary backup for Assistant Managers as needed.
Supervises and develops all office associates and administrative staff. Provides guidance, coaching, and supervision to administrative team. Conducts annual performance reviews and regular performance evaluations. Develop cross-functional team to ensure proper backup to support workload variability.
Complete at least two process improvement projects per year utilizing Six Sigma methodology & tools.
Other responsibilities as assigned.
Workforce oversight - Reports, timesheet monitoring, liase with payroll department.
Oversight of day-to-day Payroll responsibilities; coordinating with division and corporate to complete semi-weekly pay cycles.
Responsible for compliance for SOX audits.
Maintains PDC compliance with all local, state, and federal labor laws by coordinating with Human Resources.
Administers all recruiting including scheduling sourcing and screening applicants, scheduling interviews, organizes pre-employment screening assessments, completes reference checks.
Maintains a proactive recruiting network to reduce time-to-hire, including relationships with local universities, technical colleges, and military sites for recruiting fairs.
Conducts new employee orientation, prepares, and ensures new employee paperwork is complete. Ensures maintenance of employee personnel electronic and hard copy files including compliance paperwork. Conducts annual file audit to ensure compliance.
Administers training programs and tracks employee participation. Records mandatory training in the employee database of record (SAP).
Administers payroll / Workforce reporting, headcount, and confidential data.
Supports the Human Resources Business Partner with coordinated efforts of Workers' Compensation claims and leave of absence (STD, LTD, FMLA) processing.

Benefits

401k with up to a 5% company match
Fully funded pension plan that provides monthly benefits after retirement
Comprehensive paid time off – minimum of 10 paid vacation days (additional days are provided with additional seniority/years of service), 12 paid holidays, and sick time
Tuition reimbursement for continued education
Medical, dental, and vision plans for you and your family
Flexible spending accounts (FSA) and health savings account (HSA)
Paid short- and long-term disability programs
Life and accidental death and dismemberment insurance
EAP services including wellness plans, estate planning, financial counseling and more
This position may also be eligible for a holiday gift.