Office Administration and Design Support

Shive Hattery Group•Houston, TX

About The Position

Montgomery Roth a division of Shive-Hattery Houston, TX office has an immediate opportunity for an Office Administration and Design Support with 5+ years of experience managing the day-to-day reception and administration duties in an Architecture and Engineering Consulting environment. This is an exciting opportunity for a motivated individual to play an integral part in the growth and success of the Houston, TX office. What You'll Do: Participate actively as a member of the office leadership team, contributing insights on policies impacting office culture and social activities Greet and assist guests, manage incoming and outgoing deliveries, and handle front door access requests in a professional manner Provide general administrative support and assist office staff with technology and project needs Collaborate with the Managing Director and coordinate administrative functions to ensure the office operates efficiently while maintaining a clean, safe, and organized environment Oversee inventory and restocking of office supplies, and ensure all equipment and appliances are maintained and functioning properly Coordinate and participate in new hire orientation Act as liaison with the building landlord regarding repairs and maintenance needs Manage office expenses and collaborate with corporate accounting to ensure accurate documentation of office expenditures Arrange in-office meals for monthly meetings and events, and coordinate hotel accommodations for visiting staff Manage communications with product representatives and assist in scheduling lunch-n-learns and rep presentations May supervise or direct the work activities of administrative support positions

Requirements

Self-motivated, detail-oriented, and enthusiastic
5+ years supervisory or related experience; minimum associate degree
Comfortable in fast-paced, multitasking environments
Strong communication, interpersonal, organizational, and time management skills
Proficient in Microsoft Word and Excel, InDesign, Graphic Design

Nice To Haves

Familiar with Microsoft Teams, Deltek Vantagepoint, Bluebeam, and Newforma
Notary public certification a plus

Responsibilities

Participate actively as a member of the office leadership team, contributing insights on policies impacting office culture and social activities
Greet and assist guests, manage incoming and outgoing deliveries, and handle front door access requests in a professional manner
Provide general administrative support and assist office staff with technology and project needs
Collaborate with the Managing Director and coordinate administrative functions to ensure the office operates efficiently while maintaining a clean, safe, and organized environment
Oversee inventory and restocking of office supplies, and ensure all equipment and appliances are maintained and functioning properly
Coordinate and participate in new hire orientation
Act as liaison with the building landlord regarding repairs and maintenance needs
Manage office expenses and collaborate with corporate accounting to ensure accurate documentation of office expenditures
Arrange in-office meals for monthly meetings and events, and coordinate hotel accommodations for visiting staff
Manage communications with product representatives and assist in scheduling lunch-n-learns and rep presentations
May supervise or direct the work activities of administrative support positions