Office Administative Assistant

Pennant Services • Nashville, TN

1d • $26 - $27 • Onsite

About The Position

The Office Administrative Assistant provides direct administrative and operational support to Resources and Service Center leadership, including general office management, calendar and travel coordination, meeting planning, and event support. This role is essential to the smooth daily operation of the Nashville Service Center and Synergy Shared Services office and plays a key part in delivering reliable, high-quality administrative support.

Requirements

• Proficiency with Microsoft Office software, including Outlook, Excel, and Word.
• Highly organized, detail-oriented, diplomatic, proactive, self-motivated, dependable, and driven by excellence with a customer-oriented mindset.
• Ability to establish and maintain cooperative and positive working relationships.
• Strong organizational skills and project management capabilities.
• Exceptional attention to detail.

Responsibilities

• Oversee all aspects of facilities management, acting as the primary liaison with building management, maintenance teams, and service providers to maintain an efficient workplace.
• Maintain a clean, organized, and welcoming office environment, including common areas and meeting spaces, to promote productivity and professionalism.
• Manage incoming and outgoing mail, packages, and deliveries with accuracy and timeliness.
• Monitor and replenish office supplies and equipment, ensuring cost-effective procurement and uninterrupted operations.
• Coordinate and support office events and activities that foster team engagement and a positive work culture.
• Demonstrate flexibility by taking on additional responsibilities and tasks as needed to support organizational success.
• Serve as a cultural ambassador by actively promoting and embodying CAPLICO values in daily interactions and initiatives.
• Perform general administrative duties, including calendaring, meeting coordination, travel arrangements, and expense report processing.
• Coordinate executive meetings, including travel arrangements, meals, and activities.
• Perform confidential administrative duties with discretion and independent judgment as needed.

Benefits

• We are committed to providing a competitive Total Rewards Package that meets our employee’s needs. From a choice of medical, dental and vision plans to retirement savings opportunities through a 401(k), company match and various other features, we offer a comprehensive benefits package.
• We believe in great work and we celebrate our employees' efforts and accomplishments both locally and companywide, recognizing people daily through our Moments of Truth Program.
• In addition to recognition we believe in supporting our employees' professional growth and development. We provide employees a wide range of free e-courses through our Learning Management System as well as training sessions and seminars.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees