Office Assistant

Atherton & Associates, LLP • Sonora, CA

4d

About The Position

We are seeking a polished, professional, and highly organized Office Assistant to be the first point of contact for our clients and visitors. This role requires exceptional communication skills, a warm and welcoming demeanor, and the ability to manage multiple administrative tasks in a fast-paced, client-focused environment. As a key member of our team, you will represent the firm’s brand and ensure that every client interaction reflects our commitment to excellence.

Requirements

• 1–3 years in a receptionist, administrative assistant, or customer service role (professional services experience preferred)
• Strong verbal and written communication skills with a client-first mindset.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort with scheduling systems.
• Experience managing multi-line phone systems while maintaining professional phone etiquette.
• Ability to manage multiple tasks with accuracy and attention to detail.
• Professional and polished demeanor and appearance.
• Dependable, organized, and proactive with a strong sense of ownership.

Nice To Haves

• Familiarity with QuickBooks for bookkeeping or basic accounting tasks is a plus.

Responsibilities

• Assist with front desk operations, delivering exceptional client service with a high level of professionalism.
• Manage incoming calls, emails, and inquiries, directing them to appropriate team members as needed.
• Perform data entry, filing, and document proofreading to ensure accuracy and organization.
• Utilize Microsoft Office Suite to prepare reports and handle professional correspondence.
• Assist with calendar management by scheduling appointments, coordinating meetings, and maintaining accurate availability.
• Conduct clerical tasks such as typing, photocopying, scanning documents, and maintaining organized records.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software for basic financial record-keeping.
• Provide back-office support related to tax return filing.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed