Office Admin Supervisor

Mariani Landscape•Venice, FL

4d•Onsite

About The Position

Hazeltine Nurseries Inc. is a well-established landscape design-build company with over 40 years of excellence in transforming outdoor spaces. Located in Venice, Florida, we offer customized landscaping services and maintain a 90-acre nursery filled with high-quality plant material. We specialize in residential, commercial, and government landscape projects, offering hardscape, irrigation, lighting, and custom outdoor features. Hazeltine Nurseries is currently seeking an Office Admin Supervisor to join our team.

Requirements

1-2 years experience in an office environment
Excellent customer service and people skills
Intermediate proficiency with Microsoft Office Suite
Proficient in English communication written/verbal
Bilingual English/Spanish required

Nice To Haves

NetSuite and Aspire experience preferred but not required

Responsibilities

Provide administrative support to all department managers.
Manage calendars, schedule meetings, and coordinate appointments for managers.
Maintain organized project files, documentation, and digital records.
Assist with preparing proposals, presentations, and project documentation.
Works alongside the manager to ensure the completion of all proposals and take offs
Maintain project status updates and assist with workflow coordination.
Coordinate communication between the team, operations, sales, and clients.
Assist with organizing site visit schedules and consultations.
Respond to client inquiries and route requests to the appropriate manager.
Prepare and send client proposals, contracts, and other documents as necessary.
Maintain accurate client records and contact information.
Ensures payroll hours are submitted to payroll within weekly deadline
Helps managers dispatch crews if necessary
Assists with department safety/incident claims
Other duties as assigned