Office Admin Coordinator- FT Temp to Perm (6-month contract)

Canon Business Process Services, Inc. • Chicago, IL

22h

About The Position

The primary job duty for Office Administration Coordinator is to provide administrative support within the administration function, including (not limited to): project data gathering, invoice processing, various scheduling and calendar maintenance, supply ordering, and maintaining various chargeback allocations.

Requirements

• High school Diploma or equivalent.
• 2+ years’ experience working in a professional office environment
• Capable of understanding all of the aspects of the job and their practical applications to problems and situations ordinarily encountered.
• Proficient in Microsoft Office software
• Excellent customer service, professional attitude and appearance are a must.
• Ability to work overtime & meet deadlines.
• Adherence and support of CBPS Core Values: Focusing on Results & Customers, Be Innovative and Quality Driven and Performing Ethically.
• Good organizational skills

Responsibilities

• Answer the telephones, takes messages, typing as required.
• Handle basic inquiries and interacts with peers and management-level staff, primarily with inside contacts.
• Make travel arrangements on an infrequent basis
• Solve routine problems and refers more complex issues to higher levels
• Create reports requiring some manipulation of information, but generally uses established data or information provided by others
• Onboarding Support Services related to employees working from home that need assistance with setting up their computer equipment, downloading certain software and applications, and assigning work phone numbers.
• Off boarding Support Services related to collecting employee equipment laptops, cell phones, iPads, and other desk equipment.
• Asset Management – assist Customer in preparing the ITADs for the disposal of all outdated, unused equipment (i.e. laptops, docking stations, monitors, etc.). All serial numbers/service tags must be entered into an excel sheet and downloaded into the Asset Track Management System
• Update Customer’s CREST system with the seat assignments and telephone numbers (both cell & desk) for new hires.
• Data entry
• Individual user delivery – Offer support to employees who have laptop issues and need new laptops ordered and shipped to their homes. Cell phone issues, assist in obtaining upgrades and/or replacement phones to the employees who need them.
• Assist employees working from home (due to COVID-19) by ordering needed equipment (monitors, docking stations, keyboards, cables, etc.) and having it shipped to their homes.
• General shared office support

Benefits

• Competitive pay & benefits!
• Comprehensive training and development programs that prepare employees to advance from within.
• A company focused on creating a positive work and client environment.
• Employee discounts on entertainment, products, and services nationwide!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED