OED Operations & Budget Compliance Analyst, Office of the Executive Director (OED), New York, P-1

UNFPA•New York, NY

8h•Onsite

About The Position

The OED Operations and Budget Compliance Analyst is located in the Office of the Executive Director (OED) and reports to the Risk and Opportunities Specialist, under the overall guidance of the Chief of Staff. The Analyst supports the effective day-to-day functioning of OED by coordinating and implementing operational activities across financial management, procurement, travel, ICT, asset management and logistics for senior leadership meetings, events and missions. The incumbent also works closely with OED teams and relevant corporate business units to ensure that operational requirements are anticipated, appropriately coordinated and implemented in a timely manner and in accordance with applicable policies and procedures. This role also provides coordination and implementation support to the Risk and Opportunities Specialist on selected enterprise risk management, corporate governance and operational processes, including coordinating inputs, preparing documentation, maintaining trackers and ensuring timely follow-up on decisions and agreed actions. UNFPA is the lead United Nations agency for delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The UNFPA Strategic Plan for 2026-2029 articulates the organization’s response to a complex global environment, providing a roadmap for resilience and renewal. It is designed to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and the achievement of the Sustainable Development Goals by 2030. This mandate is pursued through a focus on four interconnected outcomes: ending the unmet need for family planning; ending preventable maternal deaths; ending gender-based violence and harmful practices; and adapting to demographic change through evidence and rights-based policies. In a world where fundamental human rights are at risk, we need principled and ethical staff who embody these international norms and standards and will defend them courageously and with full conviction. UNFPA is seeking candidates who transform, inspire, and deliver high-impact sustained results, ensuring effective external relations, communications, partnership-building and resource mobilization in a rapidly changing development and funding landscape. We need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to delivering excellence in programme results. The OED Operations and Budget Compliance Analyst provides professional operational coordination and implementation support to the Office of the Executive Director. Key responsibilities include coordinating day-to-day operational requirements across OED, working with relevant business units and service providers to ensure timely implementation of financial, procurement, travel, ICT, asset management, and logistical activities. Additionally, the role supports operational planning, monitors progress against agreed requirements and timelines, follows up on outstanding actions, and helps resolve routine operational issues in consultation with supervisors and relevant business units. The position also supports selected risk management and corporate processes through effective coordination, preparation of documentation, tracking of actions, and follow-up with relevant stakeholders.

Requirements

Minimum 1 year of Professional experience in financial analysis, budget analysis, risk analysis, business analysis or management reporting is required.
Demonstrated ability to analyse financial and operational data and translate findings into clear reports, dashboards and management information products.
Knowledge of financial management, budgeting, internal controls and risk management principles.
Proficiency in data analysis and visualization tools, including advanced spreadsheet applications and business intelligence tools, is desirable.
Strong analytical and research skills, including the ability to identify trends, variances and emerging issues from quantitative and qualitative information.
Ability to prepare concise analytical notes, reports, presentations and management information products.
Fluency in English

Nice To Haves

Experience using Enterprise Resource Planning systems and working with financial or management data is desirable.
Familiarity with the United Nations system or another international organization is an asset.
Knowledge of other official UN languages is an asset.

Responsibilities

Coordinate and support the implementation of OED operational requirements across procurement, travel, ICT, asset management and logistics.
Work with OED teams to identify operational requirements and coordinate timely action with relevant corporate business units and service providers.
Follow operational processes from initiation through completion, ensuring that required documentation, clearances and follow-up actions are completed in a timely manner.
Monitor the status of operational requests, identify delays or outstanding requirements and follow up with relevant colleagues and service providers.
Support the resolution of routine operational issues and refer more complex matters to the supervisor as appropriate.
Maintain operational workplans, calendars, trackers and status reports to support effective planning and implementation.
Contribute to improving coordination and working arrangements between OED and relevant corporate service providers.
Support the preparation and monitoring of OED budgets and operational workplans.
Monitor expenditures, commitments and budget utilization and prepare regular updates for review by the supervisor.
Coordinate financial actions and ensure timely submission and follow-up of required documentation.
Support procurement planning and coordinate procurement requirements with OED teams and relevant corporate units.
Prepare and coordinate documentation required for procurement and contracting processes in accordance with applicable policies and procedures.
Monitor the progress of procurement actions and follow up on timelines, documentation and outstanding requirements.
Support periodic financial reviews, forecasting and year-end closure activities.
Maintain accurate records and trackers of financial and procurement actions.
Coordinate operational arrangements for official travel and missions involving OED and senior leadership.
Work with relevant teams to coordinate travel arrangements, schedules, administrative requirements and mission logistics.
Support the operational preparation of high-level meetings, official events and senior leadership engagements.
Coordinate logistical requirements with relevant internal and external service providers, including venues, facilities, ICT and other operational arrangements.
Maintain mission and event planning trackers and ensure timely follow-up on operational requirements.
Support reconciliation and administrative follow-up related to completed travel, missions and events.
Coordinate OED requirements related to ICT equipment, systems access and other technology support, in liaison with relevant service providers.
Support asset management processes and maintain accurate information on OED equipment and assets in accordance with applicable procedures.
Coordinate office-related operational requirements and follow up with relevant service providers on facilities and workplace matters.
Support onboarding and separation processes from an operational perspective, coordinating relevant ICT, access, equipment and administrative requirements.
Identify recurring operational issues and bring them to the attention of the supervisor.
Support the Risk and Opportunities Management Specialist in coordinating selected enterprise risk management and related corporate processes.
Coordinate requests for information and inputs from relevant business units and follow up on agreed deadlines.
Compile and organize inputs and supporting documentation for review by the supervisor.
Support preparation of presentations, background materials, meeting documentation and summaries.
Maintain trackers of decisions, recommendations, commitments and follow-up actions.
Support the organization and coordination of meetings related to risk management and other relevant corporate processes.
Follow up with relevant stakeholders on agreed actions and provide regular status updates to the supervisor.
Provide day-to-day support to the Chief of Staff and OED management, ensuring the efficient functioning of the front office and effective coordination and follow-up across OED's operational priorities.
Provide administrative and coordination support to the Chief of Staff and OED management, and support the Risk and Opportunities Specialist in the coordination and follow-up of selected OED operational priorities.
As requested, support the preparation of agendas, background research and briefing materials for meetings convened by the Chief of Staff, and coordinate the flow of information and documentation between OED, Division/Branch teams and relevant corporate business units.
Support meetings and appointments with senior officials and high-ranking visitors, ensuring appropriate protocol, sequencing and procedures.
Participate in meetings and events as required, including minute-taking, and proactively ensure the successful execution of agreed actions.
Lead and coordinate administrative tasks within the front office, maintaining protocol procedures and accurate, accessible operational records to support continuity and institutional memory.
Maintain an overview of key operational actions, deadlines and dependencies, tracking decisions, commitments and action points and flagging matters requiring attention.
Prepare concise operational status updates, summaries and presentations, and support timely follow-up with responsible teams.
Perform other related duties as assigned.