Occupancy Planner

ABM•Mountain View, CA

About The Position

The Occupancy Planner will support scenario planning that aligns with seat supply and business demand, ensuring the portfolio is optimized for both current needs and future growth. This role involves developing and maintaining stacking plans, adjacency maps, and migration strategies. The planner will translate organizational shifts into clear, data-backed recommendations that balance efficiency and agility, and partner on broader initiatives such as hybrid work strategy, workplace transformation, and space densification. Responsibilities include maintaining and updating space management software for real-time accuracy of seating charts, team allocations, and floor plans, as well as collecting and maintaining accurate headcount and space utilization data from business units. The role also involves turning complex occupancy data into meaningful insights through dashboards and storytelling, tracking, analyzing, and forecasting utilization metrics, and managing CAFM/IWMS systems (Tririga, Archibus, etc.) to ensure data accuracy and integration. Building trusted relationships with business leaders and cross-functional teams, presenting findings and recommendations, and collaborating closely with Project Management and FM teams for seamless transitions are also key aspects of this position.

Requirements

A strategic mindset grounded in data and cross-functional collaboration
Proficiency in workplace analytics tools (Google Sheets, Excel, Tririga, or CAFM platforms)
Experience transforming data into visual narratives that influence decisions
Exceptional communication and relationship building skills–able to navigate stakeholders from execs to end users
Bachelor’s degree required. Idealy in Architecture, Project Management, Business, or a related field
2+ years of experience in workplace strategy, occupancy planning, or corporate real estate

Responsibilities

Support scenario planning that aligns with seat supply and business demand, ensuring the portfolio is optimized for both current needs and future growth.
Develop and maintain stacking plans, adjacency maps, and migration strategies that tel a visual story of how space adapts to change.
Translate organizational shifts into clear, data-backed recommendations that balance efficiency, and agility.
Partner on broader initiatives such as hybrid work strategy, and workplace transformation, and space densification.
Maintain and update space management software to ensure real-time accuracy of seating charts, team allocations, and floor plans.
Collect and maintain accurate headcount and space utilization data from business units to inform space planning and workplace needs.
Turn complex occupancy data into meaningful insights through dashboards and storytelling that influence leadership decisions.
Track, analyze, and forecast utilization metrics to drive smarter planning and long-range strategy.
Manage CAFM/IWMS systems (Tririga, Archibus, etc) to ensure data accuracy and integration across the portfolio.
Build trusted relationships with business leaders and cross-functional teams, acting as the connective tissue between data, planning, and people.
Present findings and recommendations in a way that resonates with both analytical and business audiences.
Collaborate closely with Project Management and FM teams to ensure seamless transitions for moves, restacks, and reorgs.